A meeting of Cyngor Cymuned Llan Llŷr/Llanyre Community Council was held at Llanyre Church Hall on Tuesday, 15th October, 2013.

            Present:-         Councillor M. Davies  (Chairman);

                                    Councillors B. Humphreys, S. Meredith, S. Powell and M. Watkins.


            Apologies for absence were received from Mrs. P. Abbott, Mrs. T. Field, Mr. G. Rees and Mr. L. Smith.


             Mr. S. Powell declared an interest in item 62(a).

 60/13   MINUTES

            The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 17th September, 2013 and of the extra ordinary held on 24th September, 2013.


            (a)        New A470/Traffic Calming Measures/By-pass (Ref. Min. 48/13(a)

                        No reply received to date.

            (b)        Public Toilets, Llanyre (Ref. Min. 48/13(b)

                        Electricity 40505, Water 497.  Quotes for the replacement of the heaters were awaited.

            (c)        Public Toilets, Newbridge-on-Wye (Ref. Min. 48/13(c))

                        Quotes for the work in the mens’ toilets were awaited.        

            Correspondence was received from Mr. R. Williams, MP, stating that he would be happy to try and access Welsh Assembly funding for the toilets and would be writing to the Minister in the near future.

            (d)        Llanyre Open Space (Ref. Min. 48/13(d))

                        Nothing further to report.

            (e)        Recycling Sites (Ref. Min. 48/13(e))

                        (i)         Llanyre – nothing to report

                        (ii)        Newbridge-on-Wye – clearing up done and everything alright.

            (f)        Road to Caerfagu (Ref. Min. 48/13(g)

                        Nothing further to report.


            (g)        Mid Wales House – Parking (Ref. Min. 48/13(h))

            The Clerk reported receipt of a letter from Mr. D. Lloyd, Solicitor, following the meeting with Members.  The two possible ways that the Council could apply to register were as the owner of the land in question or as a Village Green.  Both these options would be difficult to prove and Members agreed that they were not in a position to proceed with either of these options at this time.

            Mr. S. Meredith reported that he had received a box of correspondence from the County Council regarding this matter and it was clear from the content that the land in question was not in the ownership of Mid Wales house, but clearly Powys County Council.

            It was, therefore, agreed that the Members wished to express an interest in the land to prevent anyone else from registering it as it is believed that the land is in public ownership.  This option would give Members more time to continue their negotiations with Powys County Council.  It was agreed that the Clerk contact the Solicitor requesting that he write to the Land Registry to express the Council’s interest.

(h)        Welsh Government – Community Council Websites (Ref. Min. 48/13(i))

            The Clerk reported receipt of correspondence from Mr. Martin Harvey outlining his fees for constructing a website on the Council’s behalf.  It was noted that, as he was local, he would charge £!30 (no VAT) to create and mount a site, give training in editing it, etc. and continuing on-going support, together with £26 (inc. VAT) to a hosting company. Mr. Harvey requested that one or two members be named as the contacts for the work to enable this to proceed between meetings.  Following discussion it was RESOLVED that Mr. Harvey be requested to construct a website on the Council’s behalf and that the Clerk and Mr. B. Humphreys be the named contacts.

(i)         Planning Applications – Tyler’s Field (Ref. Min. 57/13 – 24.09.13)


            No reply was received from the Planning Department it was, therefore,  RESOLVED – that the application be refused due to lack of requested information and the shortage of affordable housing in the area.


(a)        Ty Gwyn Farm, Llandrindod Wells – variation of condition 2 of planning approval (reduction in hub height to 24.50m and blade tip height to 35.40m).  Mr. S. Powell declared an interest in this item and took no part in discussion.  It was noted that the Members had not been consulted on the original application but any reduction in height would be welcomed.

(b)        Gwernmynach, Llanafan Fawr- erection of single 50kw wind turbine (24.8m to hub height and 34.5m to blade tip height) and associated equipment cabinet.  It was RESOLVED – that the application be refused for the following reasons:-

-          Adverse impact on the near neighbours and the area as a whole;

-          Adverse impact on a popular tourism area, and

-          Concerns of windmill creep.

It was also reported that the application for a 11kw wind turbine at Penylan, Nantmel would be discussed at the County Planning, Taxi Licensing and Rights of Way Committee on 17th October, 2013.



            The monthly balance of income and expenditure was received and approved.

            Balances in hand as at 14.10.13:-

            Current Account           £10742.36                   Ring Fenced balances – Recycling:-

            Savings Account           £  2193.30                   Llanyre             £1584.74

£12917.66                   Newbridge-on-Wye     £  980.81


Available Funds:-          £10352.11


The following invoices were received and passed for payment:-


Mr. P. Lewis – NoW toilets                              £42.00

Mr. P. Lewis – Llanyre toilets               £42.00

BDO – external audit                                        £180.00

Mrs. L. Brown – salary/exps                             £258.42


            (a)        Scottish Power – Electricity Prices

            Details of new electricity prices with effect from 1st December were received.  It was noted that the Council could enter into a fixed term contract on receipt of a security deposit.  The security payment would be equivalent to 3 months consumption.  It was agreed that the Clerk contact Scottish Power to discuss the best way forward and the Clerk was authorised to make the necessary payment if it was considered to be beneficial to the Council.

(b)        Western Power Distribution

            Correspondence regarding unmetered connections for festive lighting was received.  It was noted that the supply to the lights in Llanyre was in need of repair and the Chairman was requested to contact Mouncer Electrical to undertake the necessary work.

            It was also agreed that Mr. S. Grimwood be requested to make enquiries regarding the supply of trees for both Llanyre and Newbridge-on-Wye.

(c)        Public Toilets

            An e-mail was received from the Chairman of Llandrindod Town Council regarding the closure of public toilets in Powys.  As the toilets in this area had already been taken over, it was agreed that the correspondence be received and noted only.

(d)        Poppy Wreaths

            Correspondence was received regarding the supply of poppy wreaths.  It was agreed that the Council have two wreaths as in previous years.

(e)        One Voice Wales

          Details of the Area Committee meeting to be held in Talgarth on 18th October were received and noted.



            Health Focus Group Meeting

            Mrs. T. Field and Mr. S. Meredith attended the meeting on 25th September, 2013.  It was noted that only four people had attended which was disappointing.  The following matters were discussed:-

-          Opening of new health facility in Builth Wells

-          Wye Valley Trust – no real developments

-          New hospital for South Wales which would concentrate on centres of excellence

-          Delays in the arrival of ambulances

-          Non emergency transport to be discontinued.

The next meeting would be held on Thursday 12th December at 6.00 p.m.


            Footpath, Llanyre – it was requested that Councillor Evans be requested to enquire whether it would be possible to install the proposed footpath on the field side of the hedge to improve pedestrian safety and to be in keeping with Thompson’s Way.


            The date of the next meeting was confirmed as Tuesday, 19th November at 7.00 p.m. at Newbridge-on-Wye and District Community Centre.

There being no other business the Chairman closed the meeting at 8.55 p.m.

The Members discussed the following item in their capacity as Custodial Trustees:-


(i)         Lease – nothing further to report.

(ii)        Apportionment of Costs – Mr. M. Watkins provided the following breakdown of the apportionment of use for information:-

            “Criteria Used

            Period covered:                                  1st January, 2013 to 31st July, 2013

            Total days:                                          212 minus 5 Bank Holidays – 207 days net

            School use/term time day:                   8.00 a.m. – 6.00 p.m. = 50 hours per week

            From tabulation:                                School term covers 23.4 weeks giving use for 1170 hours

            From tabulation:                                Community bookings are 167 hours

            % use is therefore                               School: 87.51% and Community: 12.49%



The total School and Community hours available over the period is 2898. 

Apportioning availability for use on the overall figure gives

School: 40.37% and Community: 59.63%



Basing an apportionment case on the low net hours used by the community could be challenged.

Basing an apportionment case using the 2898 gross availability figure is significantly less justifiable.

Note 1: The School could attempt to show hours or days when they do not use the Hall e.g. after 4.00 p.m. on Fridays

Note 2: The above is based on the author’s calculations – the subsisting figures are available for checking, recalculating or taking a differing path.”


The Chairman thanked Mr. Watkins for this information report and calculations and Mrs. Abbott for supplying the figures.

(iii)       Kitchen – In the absence of Mrs. Abbott, there was nothing further to report.

(iv)       Fire Door – it was reported that the fire alarm keeps going off and the door had been damaged to gain access.  The Clerk was requested to contact the school with a request that they put in a service call to the County Council for repair.


MARK DAVIES (Chairman)

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