June (b)


CYNGOR CYMUNED LLAN LLYR/LLANYRE COMMUNITY COUNCIL

An extra ordinary meeting of Cyngor Cymuned Llan Llyr/Llanyre Community Council was held at Llanyre Church Hall on Tuesday, 30th June, 2015.

 Present:- Councillor S. Powell  (Chairman);

   Councillors Mrs. P. Abbott, M. Davies, Mrs. P. Deakin, Mrs. T. Field,
   S. Grimwood, S. Meredith, G. Rees, L. Smith and M. Watkins.

 In attendance:- County Councillor W. J. Evans.

27/15 APOLOGIES FOR ABSENCE

 Nil

28/15 DECLARATIONS OF INTEREST

  Mr. G. Rees declared an interest in item 31/15(5).

29/15 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31ST MARCH. 2015

 The Annual Report and supporting papers were received.  Members queried the level of payments for Recycling again.  Also, the Clerk clarified the figure under Assets referred to the Chariman’s Chain.  There were no further queries and it was proposed by Mrs. P. Abbott and seconded by Mrs. T. Field that the Accounts be agreed for forwarding to the External Auditor.

30/15 REQUEST FOR FINANCIAL ASSISTANCE

 On reference from the last meeting the request for financial assistance towards the cost of flowers for the four large planters in Newbridge-on-Wye was discussed further.  The Clerk confirmed that she had now been informed that the actual cost of the flowers amounted to £72 and not £120 as originally requested.  Mr. G. Rees reported that he understood this figure to be what had already been spent to date and not what it was intended to spend.  If agreed, it was noted that it was intended to increase the flowers and pots which would be funded from sponsorship and donations.  It was, therefore, proposed by Mr. G. Rees and seconded by Mrs. P. Deakin that the balance of £55 be paid from Community Council funds.

31/15 ADDITIONAL ITEMS FOR DISCUSSION

 The following items were agreed for discussion by the Chairman:-

(1) War Memorial

It was noted that a grant for the work was not forthcoming.  There were 270 raised metal letters and it was agreed to have them re-painted in matt black.  The Church members had discussed the refurbishment and, whilst not against having the lettering re-done, they did not wish to have the memorial cleaned but preferred it to be left to weather naturally.

Mr. D. David had spoken with Tony Price, Builder, who had kindly agreed to replace the wooden palings.  With regard to the metal fencing, Mr. M Watkins kindly agreed to take a look and report back to the next meeting.


(2) Pritchard Recreation Ground

A seat which had been removed from the Pritchard Recreation Ground was found, broken, in the stream.  It was agreed to contact Mrs. P. Smith for her views on whether to have it repaired or removed.

(3) Llanyre Toilets

The missing troughing has been replaced.  It was noted that some of the ornamental bricks were missing.  The keep on the outside door was broken, Mr. L. Smith agreed to repair.  It was reported that the boughs had been removed from the tree and the outside light could now been switched off.

(4) Parking

Mr. L. Smith reported that parking adjacent to the Penrhiw junction was causing an obstruction to the view for vehicles emerging and it was proposed by Mr. L. Smith and seconded by Mr. M. Watkins that double yellow lines should be installed.  Following a vote there were 3 for, 4 against and 3 abstentions.  It was, therefore, agreed that Mr. Smith make the necessary contact with the County Council personally and not through the Community Council.

(5) Llanyre Play Area

Mr. G. Rees declared an interest in this item and left the meeting whilst it was discussed.
On reference from the last meeting the grass cutting in the play area was discussed.  The Clerk reported that following the last meeting she had received correspondence from Mr. G. Rees stating that he would be prepared to cut the grass for this season for the cost of fuel.  She confirmed that, on reflection, it would not be appropriate to amend the Tender with Dig It Gardening as the Tender had been approved and set until 30th April, 2016.

Following discussion, it was proposed by Mr. M. Davies and seconded by Mr. S. Grimwood that Mr. Rees’ offer be accepted.
Mr. G. Rees returned to the meeting.

(6) Newbridge-on-Wye Play Area

It was reported that the field had been cut on two occasions free of charge and Members wished to express their thanks to those concerned.

A tender in the sum of £60 per cut was received from R. W. Marshall for any future cuts and it was proposed by Mr. S. Grimwood and seconded by Mrs. P. Abbott that the tender be accepted.

(7) Proposed Creche – Expression of Interest Form

The content of the Form was approved.  However, there were some reservations and concerns about the community use which would take bookings away from the Community Centre.  There were also concerns about the loss of toilet facilities during the construction process.

The Clerk had also received a query from the Committee regarding the Public Liability Insurance on the playing field.  It was agreed that this would be paid by the Community Council and re-charged to the Creche Committee.

(8) Play Equipment Inspections

It was reported that the Community Council would be responsible for the monthly inspections of the play equipment.  Some Members expressed their personal concern at this and it was agreed to invite an Officer from the County Council to the next meeting to discuss the matter and bring any documentation that was available.

(9) ???????????, Newbridge-on-Wye

It was reported that a quantity of trees had been felled and a new fence was under construction.  It was noted that an area had been left which appeared to be for a gate.  Mrs. P. Deakin was requested to keep the area under review and report any progress to the Clerk.

32/15 DATE OF NEXT MEETING

 The date of the next meeting was confirmed as Tuesday, 4th August at 7.30 p.m.


There being no further business, the Chairman closed the meeting at 8.45 p.m.

 

STEPHEN POWELL  (Chairman)






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