Sep

CYNGOR CYMUNED LLAN LLYR/LLANYRE COMMUNITY COUNCIL

A meeting of Cyngor Cymuned Llan Llyr/Llanyre Community Council was held at Llanyre Church Hall on Tuesday, 17th September, 2013.

    Present:-    Councillor M. Davies  (Chairman);

            Councillors Mrs. P. Abbott, Mrs. T. Field, S. Grimwood,
            B. Humphreys, S. Meredith, S. Powell, G. Rees, L. Smith
            and M. Watkins.

    In attendance:- Councillor W. J. Evans

45/13    APOLOGIES FOR ABSENCE

    There were none.

46/13    DECLARATIONS OF INTEREST

    Mr. B. Humphreys declared an interest in item 49(a) and left the meeting whilst the item was discussed.

47/13    MINUTES

    The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 30th July, 2013 and of the extra ordinary meeting held on 13th August, 2013.

48/13    MATTERS ARISING

    (a)    New A470/Traffic Calming Measures/By-pass (Ref. Min. 35/13(a))

    No reply received from the Welsh Assembly Government.  It was also reported that there pedestrian safety was being compromised as vehicles were not stopping to allow pedestrians to cross on the pedestrian crossing adjacent to the Church.  It was, therefore, proposed by Mr. S. Powell and seconded by Mr. S. Grimwood that a site meeting with the Trunk Road Agency, followed by a meeting in the hall, be requested.  All in favour.

(b)    Public Toilets, Llanyre (Ref. Min. 35/13(b))

    Electricity 40497  Water 496. Mr. L. Smith reported that the heaters were rusty, but still working at present.  It was proposed by Mr. B. Humphreys and seconded by Mrs. P. Abbott that the heaters be replaced.  Mr. Smith was requested to obtain quotes for the work by the next meeting.

(c)     Public Toilets, Newbridge-on-Wye (Ref. Min. 35/13(c))

    Mr. S. Meredith had received a complaint from local residents that men were urinating outside the toilets.  The estimates for work in the gents’ were awaited.
 
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(d)    Llanyre Open Space (Ref. Min. 35/13(d))

    The work had still not been completed.  However, Mr. M. Watkins reported that he had met with the Contractor the previous week when he had apologised for not carrying out the work sooner.  It was expected that the work would now be undertaken within the next 4/5 weeks.  It was agreed that the waste from the work would be deposited in the gateway to the Recreation Field.  Mr. L. Smith and Mr. M. Watkins agreed to oversee the work on commencement.

(e)    Recycling Sites (Ref. Min. 24/13(e)

(i)    Llanyre – Mr. Watkins reported that he had received an enquiry from a local resident regarding the disposal of garden waste.  It was agreed that this was a County Council matter who operated an assisted waste programme.

(ii)    Newbridge-on-Wye – glass panes and a TV set had been left at the site.  The carpet rolls had been folded and put in the bins.

(f)    Noticeboard (Ref. Min. 35/13(g))

    The doors had been fitted and the keys were given to Mr. S. Powell and Mr. M. Watkins.

(g)    Road to Caerfagu (Ref. Min. 35/13(h))

    It was reported that some remedial works would be undertaken near Brynbedwen.

(h)    Mid Wales House – Parking (Ref. Min. 35/13(i))

    Mr. G. Rees reported that he had spoken with Mr. Alastair Knox at the County Council the previous week when it was confirmed that nothing had been forwarded for legal advice.  A way forward on the matter needed to be decided upon and the following four options were put forward for debate:-

1.    Express an interest to prevent anyone else from registering it, whilst negotiations with Powys County Council proceed, as it is believed to be in public ownership;
2.    Leave the matter solely to Powys County Council;
3.    Contact the Land Registry for advice;
4.    Request the County Council to express an interest.

It was proposed by Mr. M. Watkins and seconded by Mrs. P. Abbot that Option 1 be followed.  It was, therefore, agreed that Mr. M. Watkins, Mr. S. Meredith and Mr. G. Rees meet with Mr. D. Lloyd, Solicitor, to discuss the way forward.  All in favour.

(i)    Website

    Further to Mr. M. Harvey’s attendance at the July meeting, Members discussed the requirements for a website for the Community Council.  Llangammarch Community Council was used as an example and the Clerk was requested to contact Mr. Harvey for a quotation to establish a simple website, in the first instance, with links to minutes, Councillors names and contact details, dates and venues for meetings and links to other websites i.e. planning portal at the County Council.
 
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(j)    Gwaryffordd, Newbridge-on-Wye (Ref. Min. 41/13(i))

    It was reported that the land was still for sale.  However, it was understood that an offer, to include two parking bays and maintenance, had been received but it was not known whether this would be accepted.  

(k)    Llanafan Road (Ref. Min. 41/13(ii))

    Two quotes were received for the grass cutting on the Llanafan Road, as follows:-

    Dig It Gardening - £100 for 4 cuts per season, as per specification;
    Mr. M. Hammonds - £15 every 2 weeks as he had not got the correct machinery to undertake only 4 cuts per season.

    As Mr. Hammonds had not quoted as per the specification, it was difficult to ascertain the actual cost per annum.  It was, therefore, proposed by Mr. L. Smith and seconded by Mr. M. Davies that the quote from Dig It Gardening in the sum of £100 be accepted.  All in favour.

(l)    Health Focus Group Meeting (Ref. Min. 39)

    It was noted that the next meeting would be held at the Automobile Palace on 25th September and a representative from the Newbridge-on-Wye ward was requested.  Mr. S. Meredith kindly agreed to attend.

49/13    PLANNING APPLICATIONS

    The following planning application was received and considered:-

    Land between Moorlands and Ll?r, Llanyre – residential housing development and creation of 2 new vehicular accesses.  Following discussion, it was RESOLVED – that the application be refused for the following reasons:-

- high density of properties for the site;
- foul water and sewage systems unsuitable for additional development, leading to a health hazard;
- 2 accesses would lead to an increased traffic hazard in the village;
- lack of demand for additional housing as there are already many properties for sale.

50/13    INVOICES FOR PAYMENT

    The monthly balance of income and expenditure was received and approved:-

Balances in hand as at 16.09.13:-
Current Account    £10853.44
Savings Account    £  2193.30
            £13046.74    
Ring Fenced balances – Recycling:-    
Llanyre        £1584.74
Newbridge-on-Wye    £  980.81
£2565.55

Available Funds:-    £10481.19
            
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The following invoices were received and passed for payment:-

(a)    Mr. P. Lewis – Llanyre Toilets – July            £46.00
(b)    Mr. P. Lewis – NoW Toilets – July                £46.00
(c)    Mr. P. Lewis – Llanyre Toilets – August            £44.00
(d)    Mr. P. Lewis – NoW Toilets – August            £44.00
(e)    Cannon Hygiene – NoW Toilets                 £9.83
(f)    Cannon Hygiene – Llanyre Toilets                £6.88
(g)    PCC – lease NoW Toilets                    £1.00
(h)    Scottish Power – NoW Toilets                £168.04
(i)    Scottish Power – Llanyre Toilets                £64.13
(j)    Character Building – Notice Board                £156.00
(k)    Mrs. L. Brown – salary/expenses (July & August)        £564.71

51/13    CORRESPONDENCE

    (a)    Llanyre Show and Sports

    Correspondence was received from the Secretary, informing Members that there would be no Show and Sports this due to insufficient support to organise and requesting assistance and support from the Community Council.  It was agreed that the Secretary be requested to contact the Council in the Spring and Members would do what they could to support.

(b)    Powys County Council – Public Toilets

    Correspondence was received outlining details for the future support of public toilets in the County.  It was noted that the County Council was proposing to offer a fixed sum annual grant to community interest groups who took on facilities in their area.  As Llanyre Community Council had already accepted responsibility for two facilities in their area the expected grant would be as follows:-  Years 1-3 £500 p.a. each and Years 4 onwards £1,500.  Members welcomed this support and agreed to continue with the facilities.

(c)    Rhayader Town Council – Public Toilets

    Correspondence was received from the Clerk to Rhayader Town Council seeking support for their opposition to the closure of the public toilets.  The Clerk confirmed that she had contacted the Clerk to Rhayader Town Council to explain that the toilets in this area had already been closed by the County Council and were now run by the Community Council.  It was agreed that the two Councils could work together to put pressure on the Welsh Assembly Government for funding to keep open toilets on the A470.

(d)    Roger Williams, MP – Public Toilets

    Correspondence was received from Roger Williams, MP and Kirsty Williams, AM regarding the closure of public toilets in Powys and the effects of such closures on the local community.  It was agreed that the Clerk respond stating that the toilets in Llanyre and Newbridge-on-Wye had been taken over a number of years ago and seeking assistance with funding for the Newbridge-on-Wye toilets as they are situated on the A470.
 
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(e)    Rural Housing Enabler

    A letter was received from Mrs. S. Abson, stating that she had returned from Maternity Leave and wished to renew her contact with the Community Council.  RESOLVED – that the letter be noted.

52/13    REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

    There were none.

53/13    AUDIT FOR THE YEAR ENDED 31ST MARCH, 2013

    The Clerk reported that the Audit for the year ended 31st March, 2013 had been completed.

54/13    DATE OF NEXT MEETING

    The date of the next meeting was confirmed as Tuesday, 15th October, 2013 at 7.30 p.m.

There being no other business the Chairman closed the meeting at 9.30 p.m.


The members discussed the following item in their capacity as Custodial Trustees:-

NEWBRIDGE-ON-WYE COMMUNITY CENTRE

(i)    Lease

    Nothing further to report.

(ii)    Apportionment of Costs

    It was reported that up-dated figures would be available for the next meeting.

(iii)    Kitchen

    It was reported that problems existed with the use of the kitchen by the 3-year old setting, as follows:-

-    All cupboards in the bar full – originally had one cupboard identified for their use;
-    Paper, paint, cups and toys left out
-    Wet paintings left to dry on worktop which then stick to worktops;
-    Glue blocking sink;

Members were concerned that this caused an environmental health hazard and should the Hall be subject to an inspection it could fail.  It was, therefore, agreed that the Clerk write to the Headteacher requested that all cupboards in the bar be cleared, except for the one designated for their use and request that all other matters be attended to without delay.




MARK DAVIES (Chairman)








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