Oct


CYNGOR CYMUNED LLAN LLYR/LLANYRE COMMUNITY COUNCIL

A  meeting of Cyngor Cymuned Llan Llyr/Llanyre Community Council was held at Llanyre Church Hall on Tuesday, 20th October, 2015.

 Present:- Councillor S. Powell  (Chairman);

   Councillors Mrs. P. Abbott, M. Davies, Mrs. P. Deakin, Mrs. T. Field,
   S. Grimwood, G. Lewis, S. Meredith, G. Rees, L. Smith and M. Watkins.

 In attendance:- County Councillor W. J. Evans.

51/15 APOLOGIES FOR ABSENCE

 All present.

52/15 DECLARATIONS OF INTEREST

 There were none.

53/15 MINUTES

 The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 23rd September, 2015.

54/15 MATTERS ARISING

(a) New A470/Traffic Calming Measures/By-pass (Ref. Min. 45/15(a))

Nothing further to report.

(b) Public Toilets, Llanyre (Ref. Min. 45/15(b))

It was noted that there was a cracked tile on the roof although there was no evidence of a leak.  The timer had been changed to reflect the change in the clocks.  Electricity – 41939, Water 561.

(c) Public Toilets, Newbridge-on-Wye (Ref. Min. 45/15(c))

No problems to report.  Electricity – 94302.

(d) Recycling Sites

Llanyre – glass was full and following a call to the County Council it was emptied.  Mr. Smith confirmed that he had met the contractor on site and it was confirmed that 540 kilos had been collected.
Newbridge-on-Wye – newspaper – full, plastic - ½ full and glass emptied on the previous weekend.

(e) Mid Wales House – Parking (Ref. Min. 45/15(e))

Mr. Alastair Knox had confirmed to Councillor Evans that the matter would be sorted in the Autumn.

(f) Prposed Llanyre Church /Community Hall (Ref. Min. 45/15(f))

The Clerk confirmed that she had spoken with a volunteer at PAVO and correspondence had been sent to him for advice.  An e-mail had also been received from Mr. B. Price regarding the grazing of the land.  The Clerk was requested to respond to Mr. Price to confirm that the land was not leased but let for part of the year pending clarification.  It was confirmed that discussions were on-going with the Charity Commission and One Voice Wales.  It was agreed that the Mr. Watkins and the Clerk meet to document what has been done to date with a view to seeking further advice from One Voice Wales.  It was also agreed to invite Mr. R. Cawthorne to join the meeting.

(g) Proposed New Crèche Facility (Ref. Min. 45/15(g))

The Clerk confirmed that she had received a response from the Committee stating that the Grant Aiding Body was not able to accept a “peppercorn rent” but required an actual figure.  It was agreed that the rental received must cover any costs incurred in relation to grass cutting, maintenance and checking of the play equipment, etc.  It was, therefore, agreed to include a figure of £2,000.

(h) Newbridge-on-Wye and Llanyre Playing Fields (Ref. Min. 45/15(h))

Correspondence was received from Mr. S. Gealy stating that the inspection fee was set at £50 per play area and he was prepared to inspect the Llanyre Playing Field for this fee.  No additional fee would, however, be levied for the inspection of the Newbridge-on-Wye Playing Field when the formal hand over had taken place.  Following discussion it was agreed to accept the fee and contact the Council’s insurance to find out how often they needed it inspected.

(i) War Memorial, Llanyre (Ref. Min. 45/15(i))

It was noted that the lettering had been completed and the fence repaired.  Mr. Watkins confirmed that he and Mr. David would paint the fence at the front.  It was reported that the hedge was in need of cutting and it was agreed to ask Dig It Gardening for a price for the work and the Clerk be authorised to proceed, subject to the price being less than £100.

It was also noted that the hedge between the Recreation Field and the play area was also in need of cutting.

(j) Pritchard Recreation Ground (Ref. Min. 45/15(k))

It was noted that, following further investigation, the bench was beyond repair.  The other bench and log from the opening had, however, been sealed.  The Chairman thanked Mr. Smith for undertaking this work.

55/15 PLANNING APPLICATIONS

 There were none.

56/15 INVOICES FOR PAYMENT

 The monthly balances of income and expenditure were received and approved.


Balances in hand as at 19.10.15:-   Ring Fenced balances – Recycling:- 
Current Account    £5781.85           Llanyre                    £  738.71
Savings Account   £2196.34           Newbridge-on-Wye £  591.08
                              £7978.19                                           £1329.79

Available Funds:- £6648.40
   
 The following invoices were received and passed for payment:-  
         
 Cannon Hygiene – Llanyre Toilets    £7.34
 Cannon Hygiene – Newbridge-on-Wye Toilets   £11.09
 Mr. P. Lewis – Llanyre/Newbridge-on-Wye Toilets   £67.20
 Mrs. L. Brown – salary/expenses     £357.69

57/15 CORRESPONDENCE

(a) Executive Leader, PCC – Community Delivery – correspondence was received from which it was noted that when the project was launched last year the level of austerity that is now evident, and which will continue for the foreseeable future, was not predicted.  The Cabinet has, therefore, agreed that it needs to consider the current Community Delivery proposals alongside other initiatives to ensure that there is a strategic, cohesive and consistent approach.  In view of the fact that Community Council’s are currently discussing their precepts for next year, clear guidance needs to be provided as to what, if any, funding will be available from the County Council for Community delivery activity.  It was noted that the Cabinet would meet in October to discuss the matter in detail and would let Councils have guidance on the way forward within the first two weeks of November.

Members expressed their disappointment at the situation.

(b) Waste and Recycling Services – correspondence was received confirming that, with effect from November, 2015, three weekly rubbish collections would be introduced.  Members enquired whether residents would be receiving a second, or larger, bin to accommodate the additional rubbish.

(c) Concurrent Functions and Village Hall Grants – Future Funding

Correspondence was received from the Strategic Director regarding the above.  It was noted that over the last few years a number of significant changes have taken place in Radnorshire and Brecknockshire in the way that a range of services are delivered, particularly relating to outdoor recreation. Many outdoor services have now been taken over by a mixture of Town and Community Councils and Third Sector Organisations, which makes the continuation of Concurrent Functions in Montgomeryshire no longer justifiable.  Taking account of the need to recast the Council’s budget, the Cabinet has concluded that the current scheme needs to be phased out over the next few years.  The intention is to replace this with a different scheme that provides opportunities for all Town and Community Councils across the County to access funding, particularly to encourage support for Community Delivry.  Such funding will be subject to a growth bid that will be considered by the Council in time for the financial year 2017/18.  In the meantime, for the financial year 2016/17, the rules of the scheme will remain the same i.e. Councils will be able to apply for up to 50% funding.  However the budge available will be reduced by 50%.

In addition, having considered the need to reshape the Council’s budget for the medium term, and withdraw the grant for Village through a damping scheme which will conclude in the year 2017/18.  This means that the current grant will be reduced by 50% in 2016/17 with the remaining 50% grant being provided for 2017/18 and the grant will cease to exist altogether from 2018/19.

(d) Royal British Legion – Poppy Wreaths

Correspondence was received confirming that two wreaths had been ordered and could be collected on Friday 6th/Saturday 7th November.

(e) Citizen’s Advice Bureau – Request for Financial Assistance

It was proposed by Mr. M. Watkins and seconded by Mrs. T. Field that a donation of £20 be approved.  Members wished to enquire whether there was a local office.

(f) Western Power

Correspondence relating to the unmetered supply to the Llanyre Christmas Tree was received and passed to Mr. M. Davies for forwarding to the Electrician.

(g) External Audit Arrangements

Correspondence was received confirming that from 2015/16 to 2018/19 the External Audit arrangement would be carried out by Grant Thornton UK LLP, Hartwell House, 55-61 victoria Street, Bristol, BS1 6FT.

(h) Play Radnor – Request for Financial Assistance

It was proposed by Mrs. P. Abbott and seconded by Mrs. P. Deakin that a donation of £20 be approved.

(i) One Voice Wales – Brecon and Radnor Area Committee

Mr. M. Watkins reported on his attendance at the recent meeting, when the following matters were discussed:-

Devolvement of Services, Model Standing Orders, Membership, Reports and Initiatives, Training.

58/15 MEMBERS ITEMS

 

59/15 DATE OF NEXT MEETING

 The date of the next meeting was confirmed as Tuesday, 17th November at 7.00 p.m. at Newbridge-on-Wye Community Centre.

There being no further business, the Chairman closed the meeting at 9.05 p.m.

The Members discussed the following item in their capacity as Custodial Trustees:-

NEWBRIDGE-ON-WYE COMMUNITY CENTRE

Feedback from Mr. G. Jones – It was reported that representatives of the Community Council and School Governors had met with Mr. Jones on the previous evening.  The 60/40 split had been agreed by the Community Council but had not, as yet, been agreed by the Governors who had now raised the electricity costs issues.

It was proposed that the School would be paid their share on a termly basis and up-dated accounts would be sent termly with full accounts sent at the end of the year.  Governors would also need to know  when the hall was hired out, for what reason and at what cost.

With regard to the heating and electricity, Mr. Jones was going to make further enquiries as this is already on for school use.

 


STEPHEN POWELL (Chairman)






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