Minutes


CYNGOR CYMUNED LLAN LLYR/LLANYRE COMMUNITY COUNCIL

A meeting of Cyngor Cymuned Llan Llyr/Llanyre Community Council was held at Newbridge-on-Wye Community Centre on Tuesday, 18th November, 2014.

 Present:- Councillor S. Powell  (Chairman)

   Councillors Mrs. P. Abbott, M. Davies, Mrs. T. Field, S. Grimwood,
   S. Meredith, G. Rees, L. Smith and M. Watkins.

 In attendance- County Councillor W. J. Evans

74/14 APOLOGIES FOR ABSENCE

 Apologies for absence were received from Mr. G. Lewis.

75/14 DECLARATIONS OF INTEREST

 Mr. S. Powell declared an interest in item 82 (a) and (b) 
Mr. L. Smith declared an interest in item 82 (a)
 Mrs. P. Abbott declared an interest in item 83 (a)
 Mr. M. Davies declared an interested in item 83 (b)
 All Members left the meeting when the respective items were discussed.

76/14 MINUTES

 The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 21st October, 2014.

77/14 MATTERS ARISING

(a) New A470/Traffic Calming Measures/By-pass (Ref. Min. 67/14(a))

The Clerk reported receipt of an e-mail and questionnaire from the Welsh Assembly Government regarding the Assembly’s Trunk Road speeding review.  It was reported that the access to Dolwen was now very dangerous following the road improvement.  It was noted that this matter was in hand.

Discussion then continued with the problems on the B4358.  It was noted that improvements to Newmead and Dwyfnant corners were required, together with reduction in the speed leading in to the village.

(b) Public Toilets, Llanyre (Ref. Min 67/14(b))

Electricity – 41108 Water 529

The Clerk reported that she had received confirmation from Phs that they would be prepared to sell the hand drier for £70.  It was proposed by Mrs. T. Field and seconded by Mr. L. Smith that the price be accepted.

(c) Public Toilets, Newbridge-on-Wye (Ref. Min. 67/14(c))

Electricity – 93145.  Nothing further to report.
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(d) Recycling Sites (Ref. Min. 67/14(d))

Llanyre – all fine, although not attracting much use.

Newbridge-on-Wye – some broken glass, but all cleaned up now.

(e) Mid Wales House _ Parking (Ref. Min. 67/14(e))

Mr. S. Meredith was thanked for his work in getting the letters together in connection with this matter.  However, it had not been possible to arrange a meeting between Mr. Alastair Knox and Mr. Meredith.  It was, therefore, agreed to invite Mr. Knox to the next meeting of the Council to discuss the matter.

(f) Proposed Llanyre Church/Community Hall (Ref. Min. 67/14(f))

The Clerk reported that, despite emailing again, there was still no response.  It was agreed that the Clerk be requested to contact the Charity Commission again and should there be no reply within 2 weeks the matter be referred to the MP and AM for their support.

(g) Kiosk at Thimble Court Lane (Ref. Min. 67/14(e))

It was reported that the kiosk had now been refurbished.  However, the telephone was not working.  It was also reported that the telephones in Newbridge-on-Wye, Llanyre and Llanafan were not working.  It was agreed to obtain the numbers of each of the phones and report the matter to BT.

(h) Proposed New Creche Facility (Ref. Min. 67/14(h))

It was noted that the application for funding was due to be submitted by the end of October.  It was reported that the scheme was on schedule.

To date, no correspondence had been received from the County Council regarding the transfer of the land.  Councillor Evans was requested to make enquiries regarding progress and whilst doing so, he was also requested to obtain a map outlining the areas of land required from each service.

(i) Christmas Trees (Ref. Min. 67/14(j))

The Clerk reported that the construction of the metal tree for Llanyre was in progress.  Mr. Grimwood confirmed that the tree for Newbridge-on-Wye was on order and would be ready for the weekend of 29/30th November.

It was noted that a community meeting had been held to discuss putting the lights up and this would now be co-ordinated by the Newbridge-on-Wye Show Committee.  A question of insurance cover for volunteers was raised and the Clerk agreed to contact the Council’s insurers for clarification. 

Plans were in hand for the lighting celebrations and it was noted that the school pupils would be making lanterns which would be used in a procession from the school to the tree on 3rd December.  This would conclude with the lighting of the tree and carols at 6.00 p.m. Information regarding the arrangements would be sent out from the school.
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78/14 PLANNING APPLICATIONS

 There were none.

79/14 INVOICES FOR PAYMENT

 The monthly balances of income and expenditure were received and approved.

Balances in hand as at 17.11.14:- Ring Fenced balances – Recycling:-
  
Current Account £6405.15 Llanyre  £1092.34
Savings Account £2194.44 Newbridge-on-Wye £1022.72
   £8599.59    £2013.18

Available Funds:- £6586.41
      
 The following invoices were received and passed for payment:- 
 (a) phs Group – Llanyre toilets    £37.90
 (b) phs Group- NoW toilets    £37.90
 (c) Dig It Gardening – 50% maintenance costs  £700.00
 (d) Dig It Gardening – grass cutting Llanafan Road £125.00
 (e) Mr. P. Lewis – Llanyre toilets   £46.00
 (f) Mr. P. Lewis – NoW toilets    £46.00
 (g) Mrs. L. Brown – salary/expenses   £304.65

 The Clerk reported that the invoice for grass cutting on the Llanafan Road was £25.00 more that the tender price.  It was noted that the contractor had been contacted following the first cut of the season to draw his attention to the condition in which it had been left and he agreed to return to cut it again.  It was noted that the grass was very long at the beginning of the season.  It was agreed that, in future, the contractor be requested to contact the Clerk before undertaking additional work but that it be agreed on this occasion.

 Further discussion took place on the proposal to transfer to direct debit payments for the electricity supplies at the toilets.  It was noted that up to 25% could be saved if this option was approved.  It was, therefore, proposed by Mr. G. Rees and seconded by Mr. L. Smith that the Clerk explores the option of direct debit payments.

80/14 CORRESPONDENCE

(a) Resignation from the Council

The Clerk reported receipt of an e-mail of resignation from the Council from Mr. B. Humphreys.  Members were sorry to learn of his resignation and requested the Clerk to write to thank him for his work for the Council during his term of office.

(b) Powys Citizens Advice Bureau

A request for financial assistance was received.  RESOLVED – that the application be declined.
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(c) Wales Audit Office

The Clerk reported that the Council would be receiving £30 as a result of the Wales Audit Office’s decision to distribute some of their reserves amongst Town and Community Councils in Wales.

(d) CPRW Newsletter

The Newsletter was received and distributed to Members for their information.

81/14 REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

 Mrs. T. Field reported on her, and Chairman’s, attendance at the CPRW annual meeting at Glasbury-on-Wye.  They had received an informative presentation from a local farmer on the replacement for the Single Farm Payment, together with an enjoyable meal.

82/14 LLANYRE RECYCLING FUND

 The following requests for financial assistance were received:-

 Mr. S. Powell and Mr. L. Smith left the meeting

 The Clerk reported that there was £1092.34 available and it was agreed that 10% of the total available be distributed.

(a) Llanyre Thursday Club – towards the cost of transport for outings during 2015.  Proposed by Mrs. T. Field and seconded by Mr. S. Grimwood that a donation of £100 be approved.

Mr. L. Smith returned to the meeting

(b) Carols at the Christmas Tree – towards the cost of the annual celebrations at the Christmas tree.  The Clerk reported that she had received a letter of application but the official application form had not been returned.  It was proposed by Mrs. P. Abbott and seconded by Mr. M. Watkins that a donation of £100 be approved but the cheque be held until the official application form had been received.

Mr. S. Powell returned to the meeting
  
83/14 NEWBRIDGE-ON-WYE RECYCLING FUND

 The following requests for financial assistance were received:-

 Mrs. P. Abbott left the meeting

 The Clerk reported that there was £1022.72 available and it was agreed that 10% of the total available be distributed.

 Friends of Newbridge-on-Wye School – Community children’s party.  Proposed by Mrs. T. Field and seconded by Mr. M. Watkins that a donation of £100 be approved.
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 Mrs. P. Abbott returned to the meeting.  Mr. M. Davies left the meeting

 Newbridge-on-Wye Show Committee – Christmas tree lights.  Proposed by Mr. S. Grimwood and seconded by Mr. M. Watkins that a donation of £100 be approved.

 Mr. M. Davies returned to the meeting

 All Saints Church, Newbridge-on-Wye – towards the up-keep of the Church.  Members requested clarification on whether the request was towards the up-keep of the fabric of the building or the graveyard.  Subject to it being towards the up-keep of the graveyard, it was proposed by Mr. M. Watkins and seconded by Mrs. T. Field that a donation of £100 be approved.

84/14 MEMBERS’ ITEMS

 Notice board, Llanyre (Mr. L. Smith)

 It was reported that the notice board adjacent to the Open Space was in need of repair.  The legs had rotted at the bottom, a new back was required and it was in need of re-staining.  The board to be concreted in to the ground on completion.

 It was agreed that estimates for the necessary work be obtained from Character Building and Terry from Llanwrthwl.  Mr. L. Smith agreed to contact Terry and the Clerk Character Building.

 BSW Expansion (Mr. S. Meredith)

 Mr. Meredith reported that he had been contacted by a local resident to enquire why the Council had not responded to the planning application for the expansion of the BSW sawmills.  The Clerk confirmed that the Council had not been consulted on the application.

85/14 ANY OTHER BUSINESS

 The Chairman agreed to accept the following item of additional business.

 Newbridge-on-Wye Show Committee – in addition to the request for financial assistance from the Recycling Funds, the Committee also requested financial assistance from the Community Council funds towards the cost of improving the festive lighting in Newbridge-on-Wye.  It was noted that fund raising events were also being held to support the scheme.  Members felt that, as a sum of up to £200 had been earmarked to construct the metal tree for Llanyre a similar sum should be awarded to the scheme at Newbridge-on-Wye.  Members wished to stress that these amounts would be one-off payments and not an annual award.  Following discussion, it was proposed by Mr. S. Grimwood and seconded by Mr. M. Watkins that a donation of £200 be awarded.

86/14 DATE OF NEXT MEETING

 The date of the next meeting was confirmed as Tuesday, 16th December at 7.00 p.m.

There being no other business the Chairman closed the meeting at 8.45 p.m.

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The Members discussed the following item in their capacity as Custodial Trustees.

NEWBRIDGE-ON-WYE COMMUNITY CENTRE

(a) Lease/Apportionment of Costs – no progress to report.  However, it was noted that discussions regarding increased involvement by the school had taken place.  Information on income and expenditure costs were requested and the Clerk agreed to provide these.  It was noted that a meeting of the Governing Body would be held on 27th November.

It was reported that there was a constitution in placed which would have to be adhered to and the community would need to be consulted before any further progress was made.  It was, therefore, agreed that a provisional date for a community meeting be agreed.  It was proposed that the meeting be held on 28th January, 2015 and that a neutral Chairman be appointed.  Members were requested to bring possible names to the next meeting, together with proposed items for the agenda.

(b) Flicks in the Sticks – Two invoices in the sum of £80 were received and passed for payment.  It was noted that, unfortunately, a loss had been made on the events.  However, Members expressed their gratitude to Mr. Rees for organising the events for the community.

(c) Remuneration for the Booking Secretary and Clerk

Mrs. Abbott and Mrs. Brown left the meeting

Following the discussions at the last meeting when it was agreed that the Booking Secretary be awarded an honorarium of £125 for her work in connection with the Community Centre, it was felt that the Clerk should also receive a payment.

It was, therefore, agreed that, pending receipt of the balances, the Clerk also be awarded an honorarium of £125. 

It was also agreed that the balances be provided monthly.

 

 

 

STEPHEN POWELL  (Chairman)

 

 

 

 






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