March

CYNGOR CYMUNED LLAN LLYR/LLANYRE COMMUNITY COUNCIL

A meeting of Cyngor Cymuned Llan Llyr/Llanyre Community Council was held at Newbridge-on-Wye Community Centre on Tuesday 21st March.

Present:- Councillor G. Rees (Vice-Chairman)

Councillors Mrs. T. Field, S. Grimwood, H. Lewis, L. Smith and
M. Watkins.

In attendance:- County Councillor W. J. Evans

110/16 APOLOGIES FOR ABSENCE

Apologies for absence were received from Mr. M. Davies, Mr. S. Meredith and Mr. S. Powell.

111/16 DECLARATIONS OF INTEREST

Mr. H. Lewis declared an interest in item 114/16(ii) and left the meeting when the item was discussed.
County Councillor W.J. Evans left the meeting when item 114/16(iii) was discussed.

112/16 MINUTES

The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 21st February, 2017.

113/16 MATTER ARISING

(a) Public Toilets, Llanyre (Ref. Min. 102/16(a))

Electricity – 43579 Water – 610. It was noted that the electricity consumption had increased due to the heaters. It was agreed to turn them off.

There had recently been some vandalism in the toilets and the cleaner had been requested to attend to clean up as soon as possible. A quote to undertake a deep clean had been received from Paul Watkins and Sons in the sum of £170. It was proposed by Mrs. T. Field and seconded by Mr. M. Watkins that the quote be accepted.

(b) Public Toilets, Newbridge-on-Wye (Ref. Min. 102/16(b))

It was noted that the grant application for the Community facility had been turned down but an alternative funding body had been sought.

(c) Newbridge-on-Wye Recycling Site (Ref. Min. 102/16(c))

It was noted that the recycling bins had not yet been removed. Members expressed their concerns at the possibility of increased fly-tipping due to the reduction in collection days and the reduction to three days opening at the site in Llandegley.

(d) Llanyre Recreation Field
(i) Recreation Field (Ref. Min. 102/16(d)(i))

Nothing further to report.

(ii) Play Area (Ref. Min. 102/16(d)(ii))

It was reported that the work on the gate would be undertaken in the new financial year.

Notes on the Bags of Help Programme from Tesco were prepared by Mr. H. Lewis. It was noted that no match funding was required but any donation received could be used to as match funding from other bodies. It was reported that the PAVO fund finder could be used to access further funding.

It was agreed to investigate the possibility of providing additional play equipment in the play area and Mr. H. Lewis kindly agreed to make further enquiries. In the meantime, Councillor Evans and Mr. G. Rees would speak with Mr. S. Gealy to obtain costings and suppliers for equipment and enquire whether there was any second-hand equipment, in good condition, available.

The Inspection Reports for December and March were also received.

(iii) Pritchard Recreation Ground (Ref. Min. 102/16(d)(iii))

The trees were still to be removed.

(e) Newbridge-on-Wye Playing Field (Ref. Min. 102/16(e))

Further discussion ensued on the matter of grass cutting on the play area. Members again confirmed that this was not the responsibility of the Community Council as the area was in the ownership of the County Council.

(f) Up-date from HMRC (Ref. Min. 102/16(f))

The Clerk reported receipt of further correspondence from HMRC confirmed that the “outstanding 2013/14 P35 penalty has been cancelled and the Late Filing Penalties in 2016/17 have also been cancelled. There are no outstanding Late Filing Penalties on the account”. The fee previously paid had not yet been refunded and the Clerk agreed to write again should this not be received by the promised deadline of 5th April, 2017.

(g) Speed of vehicles in Newbridge-on-Wye/Llanyre (Ref. Min. 102/16(g))

The Clerk reported that correspondence had been received from Dyfed Powys Police, Powys County Council and Go Safe Wales. The County Council reported that as there had been no recorded injury collisions in the last 10 years and little actual frontage development, the road would appear to a driver to be semi-rural – in which case it might be ill disposed to keep to 30mph. These factors make it difficult for a highway authority to rank it highly for traffic calming treatments. However, it would be put to the Engineering and Design team to assess it for ranking and inclusion in the small safety scheme budget for such treatment.

The Clerk confirmed that she had also reported it to Go-Safe safety camera partnership and they would be in contact with the County Council to obtain additional information.

Discussion also took place on the need to investigate the possibility of purchasing portable speed signs.

(h) Planning – Newmead Bungalow (Ref. Min. 103/16)

A response was received from the Planning Officer confirming that the access arrangements had been taken in to consideration and an appropriate consultation process had been carried out with the Highway department. Appropriate conditions had been imposed on any granting of consent. The application was currently with the legal department to secure an affordable dwelling.

114/16 PLANNING APPLICATIONS

The following planning applications were received and considered:-

(i) BT Telephone Exchange, Newbridge-on-Wye – installation of a monopole mast. RESOLVED that the application be approved.

Mr. H. Lewis left the meeting
(ii) Lletty Farm, Llanyre – extension of existing boarding kennels – It was reported that correspondence appears on the Planning Portal stating that this is a replacement of the existing facility. However, this is not evident from the application as this states it to be an extension. In view of this the Members agreed that the application be approved subject to additional inter-visible passing places being installed to allow for the additional traffic.
Mr. Lewis returned to the meeting

Councillor W. J. Evans left the meeting
(iii) Lower Trawscoed, Newbridge-on-Wye – erection of an agricultural building – it was agreed that a site meeting be convened on 25th March at 9.30 a.m.
Councillor W. J. Evans returned to the meeting

(iv) Llanyre Veterinary Centre – demolition of existing buildings and erection of two detached dwellings – it was reported that this application had been withdrawn.

115/16 INVOICES FOR PAYMENT

The monthly balance of income and expenditure was received and approved, together with the invoices for payment.

Balances in hand as at 14.03.17:-             Ring Fenced balances: Recycling 
Current Account £ 8143.21                       Llanyre                  £415.35
Savings Account £ 2198.72                      Newbridge-on-Wye £320.85
                          £10341.93                                                 £736.20

Llanyre Church Hall donation £2000.00
Available Funds:- £7605.73

116/16 CORRESPONDENCE

(a) PCC – Annual Inspection of Play Area

It was agreed to proceed with the ROSPA inspection at a cost of £72.00.

(b) Annual Agreement – Newbridge-on-Wye/Llanyre Toilets

The Annual Agreements were received and duly signed.

(c) Local Democracy and Boundary Commission

Information was received regarding the proposed review of electoral boundaries.

(d) Wales Air Ambulance

A request for financial assistance was received. It was agreed that a donation of £100 be approved.

(e) Boundary Commission

Information regarding the 2018 Review of Parliamentary Constituencies in Wales : Secondary Consultation Period was received. Members expressed their concerns that the sparsity of population in Powys would lead to a large geographical area and reduced representation.

(f) Grant Thornton

The Clerk reported that the external audit would take place on 10th July, 2017. It was agreed to continue with the same audit arrangements as last year.

117/16 NOMINATION PAPERS

The nomination papers for the forthcoming Local Government Elections were received and distributed to current Members. It was noted that three of the existing Members would not be seeking re-election.

118/16 DATE OF NEXT MEETING

The date of the next meeting was confirmed as Tuesday 18th April, 2017 at 7.30 p.m.

There being no other business the Chairman closed the meeting.

The Members discussed the following item in their capacity as Custodial Trustees.

NEWBRIDGE-ON-WYE COMMUNITY CENTRE

A quotation for PRS tariff in the sum of £114.00 was received and approved.

 

GERAINT REES (Vice-Chairman)

 






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