March

CYNGOR CYMUNED LLAN LLYR/LLANYRE COMMUNITY COUNCIL

A meeting of Cyngor Cymuned Llan Llyr/Llanyre Community Council was held at Newbridge-on-Wye Community Centre on Tuesday, 15th March, 2016.

 Present:- Councillor S. Powell  (Chairman);

   Councillors Mrs. T. Field, S. Grimwood, S. Meredith, G. Rees (7.35 p.m.), L. Smith
   and M. Watkins.

 In attendance:- County Councillor W. J. Evans (7.40 p.m.).

105/15 APOLOGIES FOR ABSENCE

 Apologies for absence were received from Mr. M. Davies.

106/15 DECLARATIONS OF INTEREST

 There were none.

107/15 MINUTES

 The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 23rd February, 2016, subject to the addition of Mr. S. Grimwood to those Members present.

108/15 MATTERS ARISING

(a) New A470/Traffic Calming Measures/By-pass (Ref. Min. 98/15(a))

It was reported that a Public Meeting would be held on 16th March to discuss the problems with speeding through Newbridge-on-Wye.  Members were welcome to attend but no official notification or invitation had been received.

(b) Public Toilets, Llanyre (Ref. Min. 98/15(b))

It was reported that the outside light was not working despite a new bar being installed.  It was agreed not to proceed with a replacement until the Autumn.

Mr. M. Watkins brought to Members’ attention the additional workload on Mr. L. Smith as a result of the additional responsibilities placed on the Council.  In his opinion, the load needed to be shared or someone employed to oversee the matters relating to the toilets, play area, etc.  Mr. Smith thanked Mr. Watkins for his concern but assured the Members that he would ask for assistance if required.  The Chairman thanks Mr. Smith for everything he did.

It was also noted that the toilets, although cleaned regularly, were in need of a deep clean.  It was felt that this was outside the remit of the cleaners contracted hours.  It was agreed that this needed to be addressed and discussed further.

Electricity – 42424    Water 569

(c) Public Toilets, Newbridge-on-Wye (Ref. Min. 98/15(c))

No problems to report.

(d) Recycling Sites (Ref. Min. 98/15(d))

Llanyre – Glass and paper emptied and the bin turned around.  It was also reported that two boxes of china had been left at the site.  Mr. L. Smith agreed to take to the recycling site in Llandrindod.

Newbridge-on-Wye – Tins and plastic full.  Paper and glass half full.

(e) Mid Wales House (Ref. Min. 98/15(e))

It was reported that Mr. A. Knox had still not found an Officer to take on the case.  Councillor Evans agreed to pursue.


(f) Proposed Llanyre Church/Community Hall (Ref. Min. 98/15(f))u

The Clerk reported that the draft details had been sent to Mr. Watkins for checking and some amendments to report had been made.  The Clerk and Mr. Watkins would meet in the near future to finalise the report and letter for forwarding to One Voice Wales.  The Chairman thanked Mr. Watkins for the work he had undertaken in producing the report.

(g) Proposed New Community Facility (Ref. Min. 98/15(g))

It was noted that the application was still awaiting approval.  No details had been received from the County Council regarding the allotments to date as the field had not been officially handed over.

(h) Newbridge-on-Wye and Llanyre Playing Fields (Ref. Min. 98/15(h))

Mr. L. Smith reported that he had accompanied Mr. S. Gealy on the recent inspection – no report had been received to date.  It was felt that it was a shame that the swings could not be re-instated and an enquiry was made as to whether the swings could be moved to the middle.  It was, however, stated that in a previous inspection it had been stated that the frame was unsafe.  Mr. M. Watkins and Mr. L. Smith were of the opinion that this was only surface rust and could be removed.  It was, therefore, agreed that Mr. Watkins and Mr. Smith undertake detailed inspection of the swings and report back to the next meeting.  Mr. Smith would also discuss the matter with Mr. Gealy at his next inspection.

(i) Electronic Planning Applications (Ref. Min. 98/15(i))

The Clerk confirmed that she had written to the Planning Officer following the last meeting and it had been agreed that the Members’ concerns would be passed to the appropriate Officer.  An electronic copy had been received this time, but it was felt that this was inadequate for Members’ needs and the Clerk was requested to write again re-iterating the Council’s concerns.

(j) Financial Information (Ref. Min. 98/15(j))

Information outlining suitable software packages was received from One Voice Wales.  However, it was noted that all three packages were expensive and came with mandatory training which also included a cost.  One Voice Wales also agreed to contact other Clerks to enquire whether they could recommend a suitable package.

(k) Llyr, Llanyre (Ref. Min. 98/15(k))

It was noted that the application had been approved.  The high voltage power cables had either been moved or placed underground.

(l) Llanyre Notice board

It was reported that a quotation in the sum of £110 + VAT had been received from Character Building to install a new back board and damp proofing.  A discussion ensued as to whether it was necessary to repair the board.  However, following discussion, it was proposed by Mr. G. Rees and seconded by Mr. M. Watkins that the quotation be accepted.  All in favour.

109/15 PLANNING APPLICATIONS

 Blaenheol, Newbridge-on-Wye – Councillor W. J. Evans left the meeting whilst this item was discussed.  Members noted that this property had recently had a 106 agreement lifted and were now making an application for affordable housing.  It was proposed by Mr. G. Rees and seconded by Mr. S. Grimwood that the application be refused as it is outside the development line.  All in favour.

 Members also discussed the fact that matters not shown on the plans should be thought about when determining an application.  For example, additional works such as removal hedges, fruit trees, etc. that do not affect the application.  These removals and additional works affect the environment and Members should ensure that these matters are discussed when making a response.

110/15 INVOICES FOR PAYMENT

 The monthly balance of income and expenditure was received and approved.

Balances in hand as at 14.03.15:-  Ring Fenced balances – Recycling:- 
 Current Account £6509.26  Llanyre  £  592.71
 Savings Account £2197.10  Newbridge-on-Wye £  438.82
     £8706.39     £1031.53

Available Funds:- £7674.83

 The following invoices were received and passed for payment:-

(a) Llanyre Church – Hire of Church Hall – 2015   £18.00
(b) Scottish Power – Newbridge-on-Wye Toilets   £4.92
(c) Scottish Power – Llanyre Toilets – currently in credit
(d) Mr. P. Lewis – Newbridge-on-Wye and Llanyre Toilets  £67.20
(e) Mrs. L. Brown – salary and expenses    £354.82
(f) Dwr Cymru – Llanyre Recreation Field – agreed las meeting £18.50

111/15 CORRESPONDENCE

(a) Speeding in Llanyre

 The Clerk reported receipt of an e-mail from a local resident regarding the speed of traffic through Llanyre and enquiring whether this had been discussed at previous meetings.  Following discussion, it was agreed that the Clerk write to the County Council requesting that some form of physical restriction be installed to reduce the speed and, in the meantime, the police be requested to attend for enforcement.

(b) Ombudsman
  
A copy of the document entitled “Principles of good Administration and Good Records Management was received and noted.

112/15 MEMBERS ITEMS

(a) Hedge on Cortay Park (Mr. M. Watkins)

Mr. Watkins reported that he had been contacted by a local resident outlining concerns that the hedge was overhanging the footway.  Mr. Watkins had subsequently contacted Councillor Evans who had agreed to discuss the matter with Mr. A. Knox.  As a result a letter had been written to the residents explaining that the boundary hedges were in the ownership, and responsibility, of the occupants of Cortay Park.  Mr. Knox agreed to meet with the residents should they have any queries. 

(b) Secondary School Re-organisation (Mr. M. Watkins)

Mr. Watkins expressed his concerns at the recent proposals by Powys County Council to close Llandrindod High School as this would have a detrimental effect on the town and this area.  What would happen to the Sports Centre, businesses would be affected, etc.  The same concerns would apply should Builth Wells High School close.

The Clerk explained that the Authority was not, currently, consulting on closing Llandrindod and Builth Wells High Schools and building a new school in the Builth Wells area.  The current consultation was for the closure of Llandrindod and Builth Wells High Schools and the formation of a new school on two sites with effect from September, 2017.

It was agreed to respond on behalf of the Council on the detrimental effect the closures would have on both towns as children from the Llanyre Community Council area attend both schools.

113/15 DATE OF NEXT MEETING

 The date of the next meeting was confirmed as Tuesday, 19th April at 7.30 p.m.

114/15 CONFIDENTIAL MATTERS

 It was agreed that the following matters be excluded as confidential:-

STEPHEN POWELL  (Chairman)






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