June

CYNGOR CYMUNED LLAN LLYR/LLANYRE COMMUNITY COUNCIL

A meeting of Cyngor Cymuned Llan Llyr/Llanyre Community Council was held at Llanyre Church Hall on Tuesday, 28th June, 2016.

Present:- Councillor S. Powell (Chairman)

Councillors M. Davies, Mrs. P. Deakin, Mrs. T. Field, S. Grimwood,
S. Meredith, G. Rees, L. Smith and M. Watkins.

In attendance:- County Councillor W. J. Evans

22/16 APOLOGIES FOR ABSENCE

There were none.

23/16 DECLARATIONS OF INTEREST

There were none.

24/16 MINUTES

The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 31st May, 2016.

25/16 MATTERS ARISING

(a) New A470/Traffic Calming Measures/By-pass (Ref. Min. 11/16(a))

Nothing further to report.

(b) Public Toilets, Llanyre (Ref. Min. 11/16(b))

Electricity – 42489 Water – 577

(c) Public Toilets, Newbridge-on-Wye (Ref. Min. 11/16(c))

Electricity – 95545.

The has not been repaired as yet.

(d) Recycling Sites (Ref. Min. 11/16(d))

(i) Llanyre – paper fine, glass ¾ full
(ii) Newbridge-on-Wye – all fine

(e) Llanyre Recreation Field (Ref. Min. 11/16(f))

A new latch has been fitted to the gate.

Correspondence was received from NALC confirming that it was not possible to let the Recreation Field as it is registered as Village Green. Members accepted the decision and agreed that NALC had come to a logical conclusion based on the information forwarded to them. It may have been possible to prove otherwise but considerably more time and money would need to have been invested. As a result of this decision, it was agreed that the grass needs to be cut as soon as the weather improves. It was proposed by Mrs. T. Field and seconded by Mrs. P. Deakin that an outside contractor be requested to cut and remove the grass. All in favour.

With regard to the repairs to the Open Space, Mr. M. Watkins had been unable to contact GM Joyce to obtain an estimate for the repairs but he had measured up the areas and estimated that it would cost in the region of £1200-£1500 to undertake the work. However, he had been in discussion with another local contractor who estimated that it would cost in the region of £8000 + VAT. It was agreed not to proceed at present.

(f) Proposed New Community Facility (Ref. Min. 11/16(g))

The Committee are still awaiting confirmation of the grant funding. An application has been made to a second funding body.

(g) Newbridge-on-Wye and Llanyre Playing Fields (Ref. Min. 11/16(h))

Newbridge-on-Wye - It was noted that Mr. P. Long and Cluff’s Gardening Services were not interested in tendering for the grass cutting. As a result the following tenders were received and discussed:-

Mr. S. Forkings - £100 + petrol per cut
Green Fingers - £55 + VAT for 10 cuts
Jamie’s Garden Services - £90 + VAT

Following discussion, it was proposed by Mr. S. Grimwood and seconded by Mrs. P. Deakin that the tender from Green Fingers be accepted. All in favour. It was agreed that the Clerk discuss the number of cuts as the growing season was well under way and it was felt that 10 cuts would not be required.

Llanyre – It was reported that Dig It Gardening had quoted an additional £5 to cut the grass around the toilets and the Open Space. This was agreed.

It was noted that a new gate had been fitted. It was reported that new swings and chains would be fitted to the existing frame.

26/16 PLANNING APPLICATIONS

There were none.

Mr. Watkins reported that he had spoken again to his contact regarding the Electronic Planning system and he confirmed that it was beyond his expertise and it was recommended that the Council seek expert advice. A lengthy discussion ensued on the matter, following which it was agreed that Mr. G. Rees would look in to the cost of a screen. In the meantime, Mr. Watkins would bring his screen and Mr. Rees would bring his laptop to the next meeting.

27/16 INVOICES FOR PAYMENT

The monthly balance of income and expenditure was received and approved.

Balances in hand as at 27.06.15:-
Current Account £7392.81
Savings Account £2197.86
£9590.67

Ring Fenced balances – Recycling:-
Llanyre £566.57
Newbridge-on-Wye £336.19
£902.76

Available Funds:- £8687.91

The following invoices were received and passed for payment:-

Dwr Cymru – Llanyre Toilets £64.97
Dwr Cymru – Newbridge-on-Wye Toilets £123.00
Mr. P. Lewis – Newbridge-on-Wye/Llanyre Toilets £67.20
Mrs. L. Brown – salary/expenses £332.12

28/16 CORRESPONDENCE

(a) Flowers for Planters

A request for financial assistance towards the cost of planting the flower tubs was received. It was agreed that a donation of £70 be approved.

(b) Pensions Regulator

The Clerk reported that she had contacted the Pensions Regulator regarding the Council’s requirements for entering in to a Pension Scheme. It was confirmed that, as the employees worked below the hours required for compulsory registration, it was not necessary to register. However, it was a requirement to write to the employees to offer the Scheme. The Clerk confirmed that she would not be requesting to be entered in to a Scheme and she would arrange to write to the other employee.

29/16 ANNUAL RETURN FOR THE YEAR ENDED 31ST MARCH, 2016

The Annual Report and Accounts for the year ended 31st March, 2016 were presented. It was proposed by Mr. G. Rees and seconded by Mrs. P. Deakin that the accounts be approved. All in favour.

30/16 VACANCY IN THE NEWBRIDGE-ON-WYE WARD

It was reported that no request for an election had been received and the Council had been granted permission to co-opt a suitable person. Notices advertising the vacancy were distributed for posting on the boards.

31/16 ADDITIONAL ITEMS

The Chairman granted permission for the following items to be discussed:-

One Voice Wales meeting – Mr. M. Watkins gave a detailed report of the recent meeting.

Caerfagu Road – Mr. M. Watkins reported that there was currently a dangerous area on the side of the road north of the Gravel Road/Caerfagu road junction. There was a 6” drop in to the ditch and there was now scrapes in the road where vehicles had gone off the road in to the ditch. Both Mr. Watkins and Councillor W. J. Evans have reported the hazard to the County Council.

Allotments, Newbridge-on-Wye – Councillor Evans reported that the take-up in renting the allotments was getting less as people were unsure who to contact. A notice would be placed in the Chapel newsletter. The Clerk confirmed that the handover of the playing field and allotments had not yet taken place.

Lay-by at Post Office – It was reported that an extension to the lay-by near the Post Office would be undertaken.

Old Lamps – Councillor Evans raised the matter of the old lamps which had been donated to the Council. It was noted that 3 had already been sited and the 4th was currently in storage. The original plan had been to site it at Llanfihangel Helygen Church but the parishioners did not wish to take up the offer. It was, therefore, agreed to offer it to Llanyre Church and Mr. E. Evans was asked to make enquiries with the Church members.

Pritchard Recreation Ground – Mr. L. Smith has repaired the seat.

Noticeboard, Llanfihangel Helygen Church – a request was received for assistance with the purchase of a new noticeboard to replace one that had been removed a number of years ago. The Chair agreed to make enquiries as to the where-abouts of the removed board to ascertain whether it could be repaired in the first instance.

32/16 DATE OF NEXT MEETING

The date of the next meeting was confirmed as Tuesday, 26th July at 7.30 p.m.

33/16 NEWBRIDGE-ON-WYE COMMUNITY CENTRE

Nothing to report.

There being no other business the Chairman closed the meeting at 9.15 p.m.

 

STEPHEN POWELL (Chairman)






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