Jul

CYNGOR CYMUNED LLAN LLYR/LLANYRE COMMUNITY COUNCIL

A meeting of Cyngor Cymuned Llan Llyr/Llanyre Community Council was held at Llanyre Church Hall on Tuesday, 30th July, 2013.

    Present:-    Councillor M. Davies  (Chairman);

            Councillors Mrs. T. Field, S. Grimwood, B. Humphreys,
            S. Meredith, S. Powell, G. Rees, L. Smith and M. Watkins.

    In attendance:-    County Councillor W. J. Evans

32.     APOLOGIES FOR ABSENCE

    An apology for absence was received from Mrs. P. Abbott.

33.    DECLARATIONS OF INTEREST

    Mr. G. Rees declared an interest in item 36(b) and left the meeting whilst the item was discussed.

34.    MINUTES

    The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 18th June, 2013.

35.    MATTERS ARISING

    (a)    New A470/Traffic Calming Measures/By-pas (Ref. Min. 24/13(a))

    No reply received from Welsh Assembly Government.

(b)    Public Toilets, Llanyre (Ref. Min. 24/13(b))

    Electricity 40482  Water 492

(c)    Public Toilets, Newbridge-on-Wye (Ref. Min. 24/13(c))

    No estimates for the work had been received.  However the electricity socket in the cupboard had been repaired.

(d)    Llanyre Open Space (Ref. Min. 24/13(d))

    It was reported that the work on the Open Space had not been undertaken and it was agreed that the Clerk contact the contractor again.  It was also reported that it would not be possible to burn the rubbish in the Recreation Field due to nesting birds.

(e)    Recycling Sites (Ref. Min. 24/13(e))

    (i)    Llanyre – nothing to report.

(ii)    Newbridge-on-Wye – it was noted that large cardboard carpet rolls were being left on site and this was causing a problem because there was not cardboard recycling on site.

(f)    Noticeboard (Ref. Min. 24/13(g))

    An estimate in the sum of £130 + VAT to put doors on the large noticeboard was received from Character Building.  It was proposed by Mr. M. Watkins and seconded by Mr. S. Grimwood that the estimate be accepted.  It was requested that friction-stay hinges, or equivalent, be used to prevent the doors from blowing open.

(g)    Road to Caerfagu (Ref. Min. 24/13(h))

    Nothing further to report at present.  It was agreed that the Clerk contact Bryan Davies to enquire what progress, if any, had been made.

(h)    Mid Wales House- Parking (Ref. Min. 24/13(i))

    It was reported that an up-date was awaited from the County Council’s Solicitors.  Mr. S. Meredith reported that he had contacted the Railway Historic Society in Cardiff and he had been advised to serve an injunction on the adjoining property owner.  A lengthy discussion ensued on the matter and Mr. S. Powell felt that the County Council had had adequate time to progress the matter and the Community Council were not moving quickly enough.  However, other Members were of the opinion that the County Council should be given further time and that the Community Council should await their advice.

    It was, therefore, proposed by Mr. G. Rees and seconded by Mr. B. Humphreys that the advice of the County Council be awaited.

    A counter-proposal by Mr. S. Powell that the Clerk be authorised to contact the Solicitor was not seconded.

    The first proposal was, therefore, carried.

    Despite the above, it was suggested that whatever course of action was decided upon, both photographic and written evidence to support the Community Council’s case would be required.  It was confirmed that Mr. Meredith was already gathering this evidence.

(i)    Welsh Government – Community Council Websites (Ref. Min. 27(e))

    The Clerk reported that she had received forms from the County Council requesting confirmation, or otherwise, whether the Council wished to take advantage of the Welsh Government grant.  It was confirmed that the forms had been completed and returned.  It was noted that the grant funding would be paid with the August precept payment.

    The Chairman welcomed Mr. M. Harvey to the meeting.  Mr. Harvey had been invited to share his expertise on web building with Members.  It was noted that design costs depended on which company was used.  However, this should be in the region of £200, plus £26 + VAT for hosting the site.  He explained that there were two ways of running the website – either one person would be responsible for up-dating the site or anyone who is keyboard literate can have access to up-date, add or delete pages.

    It was agreed that Members examine other websites and choose a model.  When agreed this would be e-mailed to Mr. Harvey for a quote.



36.    PLANNING APPLICATIONS

(a)    Caerfagu Quarry, Nantmel – application for determination of conditions.  The Clerk explained that there was approval to extract minerals from this site but the conditions had to be determined every 15 years.  It was confirmed that there had been no changes from the previous determination.  The application was, therefore, approved.

(b)    Old Prisoner of War Camp, Newbridge-on-Wye – residential development of 17 dwellings.  Mr. G. Rees left the meeting.

    It was reported that a residents meeting had been held when approximately 20 people had attended.  The general comment from that meeting had been that, as this was a major application, the Community Council should have done more to publicise the application.  The overall feeling of the local residents meeting was that they were against it and concern was expressed that it could be phase 1 of a much larger application.

Members expressed their concerns that the application had appeared on the public portal at least a week before the Clerk had received the paper application.

A lengthy discussion ensued and the following points were raised:-

-    the site should be retained for light industrial units;
-    the highways design is unsuitable.  Access to the A470 should be via a roundabout;
-    the sewerage system in Newbridge-on-Wye is incapabable of taking any additional development;
-    the ridge height of the proposed properties is to high, thereby making the properties unsuitable for the site;
-    the density of the site needs further investigation;
-    there is no need for further development as there are already 38 properties currently for sale in the area.
 
However, should the Authority be mindful to approve the application, it was felt that there should be a 106 agreement enforced to provide recreational and/or other facilities for the community.

It  was proposed by Mr. B. Humphreys and seconded by Mr. S. Grimwood that the application be refused for the reasons outlined above.  All in favour.

37.    INVOICES FOR PAYMENT

    The monthly balance of income and expenditure was received and approved.

    Balances in hand as at 29.07.13:-    Ring Fenced balances – Recycling:-
    Current Account    £7735.86    Llanyre                       £1584.74
Savings Account       £2192.89    Newbridge-on-Wye    £  980.81
                                  £9928.75                                       £2565.55

Available Funds:-    £7363.20

The following invoices were received and passed for payment:-

HMRC – PAYE                        £111.80
Dig It Gardening – balance of 2012/2013 contract        £560.00


    Mr. P. Lewis – Llanyre toilets                £42.00
    Mr. P. Lewis – Newbridge-on-Wye toilets            £42.00
    Phs Group – Newbridge-on-Wye toilets            £34.49
    Phs Group – Llanyre toilets                    £31.49
    Newbridge-on-Wye Community Centre            £105.00
    Mrs. L. Brown – salary/exps                    £282.42
    Mouncer Electrical – Newbridge-on-Wye toilets        £22.00

    It reported that a cheque for £100 had been returned from the Newbridge-on-Wye Scout Group as the Group had now closed.  This was funding allocated from the Newbridge-on-Wye Recycling Fund.

38.    CORRESPONDENCE

    (a)    Public Services Ombudsman – Annual Report 2012/2013

    A copy of the Annual Report 2012/2013 was received and noted.

(b)    One Voice Wales

    Copies of the summer edition of The Voice were received and distributed to Members for their information.

(c)    Recycling Funds

    A letter of thanks was received from Pentref Chapel for the donation received from Newbridge-on-Wye Recycling Funds.

(d)    Mr. R. Luxton

    Correspondence was received requesting permission to install a gate access on to the Playing Fields near the allotments.  It was agreed that Councillor W. J. Evans be requested to deal with this matter as the playing fields were not longer Community Council responsibility.

(e)    CPRW

    A copy of the summer newsletter was received and noted.

39.    REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

    Mr. M. Watkins reported on his attendance at the Health Focus Group Meeting on 16th July, 2013, as follows:-

    South Wales Programme (A & E, Neonatal and Child Care).  Details had been widely publicised to restrict 3 Consultant led services to centres (excluding Abergavenny), Merthyr proposed and is nearest site to this area.  Llantrisant excluded but major public reaction to include Llantrisant at expense of Merthyr had been provoked. It will affect this area – rumours are that some services will be transferred from Hereford to Gloucester which will mean that this area will be further away from Consultant-led services.  

    Crutches loaned by Llandrindod Hospital are not being returned leading to a shortage.

    A representative from Newbridge-on-Wye was requested.

    Meeting attendances are very poor.  There is no County Council representatives since Mr. M. Hodges and Mr. L. Davies have left the Council.

    Services available in Llandrindod Hospital to be listed.

    Speakers to attract attendance at meetings plus better publicity were suggested.

    Next meeting – Wednesday 25th September at Auto Palace.

Mrs. T. Field reported on her attendance at the Brecon and Radnor Area Committee of One Voice Wales on 26th July, as follows:-

Powys County Council’s Cabinet Chairman addressed the meeting and it was noted that cuts to County Council funding are going to be drastic.  Very little improvement for 10 years and this will lead to greater input from Community Councils.  Any services that the Community Council could offer which are currently offered by the County Council could be cheaper to operate.  However, 65,000 staff would lose their jobs if this was devolved.

£500 grant available to develop websites.

Changes in funding for public toilets to be introduced.

40/13    ANNUAL ACCOUNTS FOR THE YEAR ENDED 31ST MARCH, 2013

    The Annual Accounts were received from the External Auditor, approved and duly signed.

41/13    MEMBERS ITEMS

    The following items were approved for discussion by the Chairman:-

(i)    Gwaryffordd – it was noted that an area of land at the bottom of Gwaryffordd had been offered for sale by Powys County Council.  Mr. Humphreys informed the meeting that he had written, in a personal capacity, to the County Council requesting that the sale of the land be postponed and the land be gifted to the Community Council and Village Green status be obtained.  It was, therefore, proposed by Mr. B. Humphreys and seconded by Mr. S. Grimwood that the Clerk write to the County Council to request that the sale be deferred pending further discussions with the Community Council.

(ii)    Llanafan Road – it was reported by Councillor W. J. Evans that the County Council had would no longer be cutting the grass and it would become the responsibility of the Community Council.  Powys County Council had quoted £80 per cut to undertake the work.  It was, therefore, agreed that the Clerk contact Dig It Gardening and Mark Hammonds for  quotes to undertake the work.  It was envisaged that it would not require cutting more than 4 times a year.

41/13    DATE OF NEXT MEETING

    The date of the next meeting was confirmed as Tuesday, 17th September at 7.30 p.m.

There being no other business the Chairman closed the meeting at 10.30 p.m.

The Members discussed the following item in their capacity as Custodial Trustees.

NEWBRIDGE-ON-WYE COMMUNITY CENTRE

(i)    Lease – nothing further to report.

(ii)    Up-date on apportionment of costs – a meeting was held on 29th July (see notes attached)

(iii)    Parking – correspondence was received from Miss V. Hughes regarding users of the Community Centre blocking the driveway to her house.  Members, although sympathetic, felt it was difficult to police the matter when the hall was in use.  The Clerk confirmed that parking was included as a condition of hire.

(iv)    Invoice – an invoice for consumables in the sum of £180 was received and passed for payment.


MARK DAVIES (Chairman)





                                                            



 






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