Jan


CYNGOR CYMUNED LLAN LL?R/LLANYRE COMMUNITY COUNCIL

A meeting of Cyngor Cymuned Llan Ll?r/Llanyre Community Council was held at Newbridge-on-Wye Community Centre on Tuesday, 21st January, 2014.

 Present:- Councillor M. Davies  (Chairman);

   Councillors Mrs. P. Abbott, Mrs. T. Field, S. Grimwood,
   B. Humphreys, S. Meredith, S. Powell, G. Rees, L. Smith
   and M. Watkins.

 In attendance:- County Councillor W. J. Evans

89/13 APOLOGIES FOR ABSENCE

 There were none.

90/13 DECLARATIONS OF INTEREST

 There were none.

91/13 MINUTES

 The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 17th December, 2013, subject to the following amendment:-

 Item 86/13 – Proposed Llanyre Community Hall – first paragraph, sixth line, remove “would” insert “maybe”.

92/13 MATTERS ARISING

 (a) New A470/Traffic Calming Measures/By-pass (Ref. Min. 82/13(a))

 The Clerk confirmed that she had e-mailed Kirsty Williams, AM and Roger Williams, MP but not reply had been received to date.

(b) Public Toilets, Llanyre (Ref. Min. 82/13(b))

 Electricity 40745 Water 504

 It was reported that the heater brackets had been repaired.

(c) Public Toilets, Newbridge-on-Wye (Ref. Min. 82/13 (c))

 Electricity 92693.

 Members felt that the electricity reading appeared to be very high and felt that the meter should be checked by an electrician.  In the meantime, the Chairman and Mr. S. Grimwood would monitor the readings and report back to the next meeting.

(d) Recycling Sites

 Llanyre – glass has been emptied but awaiting paper collection.

 Newbridge-on-Wye – all fine, area was cleaned on 4th January, 2014.

 
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(e) Caerfagu Road

 The work had not been undertaken as yet.  It was agreed that the Clerk contact Ian Harris to confirm a start date.  It was also reported that the culvert was blocked near Great House.  Councillor W. J. Evans agreed to contact the officer concerned.

(f) Mid Wales House – Parking (Ref. Min. 82/13(f))

 Mr. Meredith confirmed that he had searched the newspaper for legal notices but had not found anything as yet.  He will continue to research.

 Mr. Watkins reported that he had met with Mr. D. Parsons from Llanyre and gave the following report:-

 Report of a consultation with Mr. Parsons on Thursday 9th January, 2014.  DP had no personal knowledge about this land but he was involved some years ago, for Powys County Council, when the Right of Way from the A470 under the old railway track to the River Wye was being investigated.

 In Alastair Knox’s letter of 19th February, 2013 it appears, via a third party, to rule out Network Rail as the land owner.  (Perhaps this not 100% certain.)

 DP suggested that as the owner’s fencing had stopped short of the garden fence to the Local Authority bungalows on the east side of the site, they recognised that there was a public right of way.  (Author’s comment: the fact that the channel left between the new fence and site boundary is paved is immaterial as the site fenced is also pave – pre enclosure.)

 When the Rail Company bought the land the plans and text involved would show the land owner of the adjacent or residual land.  DPs investigation referred to in the firs paragraph involved a pre-arranged visit to the House of Lords Archives which should have the maps and details of Railway Company’s land acquisition requirements.

 James Watt bought the Doldowlod Estate between 1800 and 1816 (Ref. Wikipedia) and it is likely that the Gibson Watts were the original land owners of the land acquired by the Railway Company and there is a good chance that the fenced land is still owned by the Gibson Watt estate or the original owner of the adjacent land acquired by the Railway Company.

 A discussion ensued as to whether anyone was in a position to visit the House of Lords Archives to research the matter.  Mrs. Field kindly agreed to attend, subject to the necessary arrangements for the visit being made.  Mr. Watkins agreed to contact the Liberal Office in Llandrindod to ascertain the procedure for attending.

 It was also agreed that the Clerk contact Mr. D. Lloyd to set the wheels in motion to register the area of land in the Community Council’s ownership that had not been registered.

(g) Powys Community Nectar Tree Scheme (Ref. Min. 85/13(a))

 It was reported that 5 trees had been awarded to the Council and these had been planted on the Llanafan Road.

(h) Proposed Llanyre Community Hall (Ref. Min 86/13)

 Mr. Watkins reported on a joint Working Group meeting held on 8th January, 2104.

 Councillor Evans reported that he had been in contact with Mr. B. Price who wished to know whether the Community Council wished to continue to be Members of the Working Group.   Following discussion it was agreed that two members should serve on the Working Group and it was felt that in order to channel discussion an agenda was required for each meeting. 

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 It was also agreed that the Community Council needed to be Trustees when the project was up and running but there was no requirement to be involved in the day-to-day management.

93/13 PLANNING APPLICATIONS

 The following planning application was received and considered:-

 Upper Cilgee, Doldowlod, Llandrindod Wells – installation of a wind turbine with a hub height of 36.7m and blade tip height of 47.1m and construction of length of track.

 A full discussion ensued, following which it was proposed by Mr. B. Humphreys and seconded by Mrs. P. Abbott that the application be refused for the following reasons:-

-  adverse impact on the near neighbours and the area as a whole as demonstrated on the map received;;
-  adverse impact on a popular tourism area, and
-  concerns of windmill creep and clustering.

Votes 7 in favour, 1 against and 2 abstentions.

 It was proposed by Mr. S. Powell and seconded by Mr. M. Watkins that the number of votes be included in the response to Powys County Council

 Mr. G. Rees made a counter proposal that the votes be not included in the response to Powys County Council.  This was seconded by Mrs. P. Abbott.

 Following a vote the counter proposal was carried, as follows:- 4 in favour, 3 against and 3 abstentions.

 It was, however, agreed that the voting numbers be included in the newspaper report.

94/13 INVOICES FOR PAYMENT

 The monthly balance of income and expenditure was received and approved:-

 Balances in hand as at 19.01.14:-  Ring Fenced balances – Recycling:- 
  
 Current Account £6039.06  Llanyre  £1110.74
 Savings Account £2193.68  Newbridge-on-Wye £  725.90
     £8232.74     £1836.64

 Available Funds:- £6396.10

 The following invoices were received and passed for payment:-

 (a) Smiths Motors – Llanyre Toilets    £21.72
 (b) Mr. P. Lewis – Llanyre Toilets    £44.00
 (c) Mr. P. Lewis – Newbridge-on-Wye Toilets   £44.00
 (d) Cannon Hygiene – Newbridge-on-Wye Toilets  £9.83
 (e) Cannon Hygiene – Llanyre Toilets    £6.88
 (f) Mrs. L. Brown – salary/expenses/computer use  £364.32

 It was reported that a cheque was returned from the Carnival Committee.  This had been funds donated to the Committee to assist with the running of the children’s Christmas Party which had not been required.
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 It was further reported that a public meeting would be held in an attempt to form a committee to run the children’s party, re-instate the senior citizen’s party and organise a fund raiser at Easter.

95/13 CORRESPONDENCE

 (a) One Voice Wales – Buckingham Palace Garden Parties

 Correspondence was received inviting the Chairman to put forward his name for inclusion in a ballot for the summer garden parties.  Mr. M. Davies gave permission for his name to be included in the ballot.

(b) One Powys Plan

 Information was received regarding a consultation on the County Council’s One Powys Plan.  It was noted that the document was available on the County Council’s website.

(c) Village Hall Annual Revenue Grant Scheme

 Information on the above Scheme was received.  It was agreed that, as the Community Centre was now used by the school, with a full care and repair agreement, that this was not applicable.

(d) Community Recycling Payments

 Correspondence was received outlining changes to the payments to community recycling groups following the introduction of kerbside collections.  The following payments would now be made:-

Year 1 – 2014/2015 Year 2 2015/2016 Year 3 – 2016/2017
£5.50 per tonne £5.00 per tonne £6.00 per tonne £4.50 per tonne £6.30 per tonne £4.00 per tonne
Green Glass Green  Glass Green Glass
Textiles/Shoes Paper Textiles/Shoes Paper Textiles/Shoes Paper
Cardboard Mixed Cans Cardboard Mixed Cans Cardboard Mixed Cans
WEEE Plastics WEEE Plastics WEEE Plastics
Media  Media  Media 

96/13 REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

 One Voice Wales – 17th January, 2014

 Mr. Watkins reported on his attendance at the meeting in Hay-on-Wye.

 There were presentations as follows:-
 1.  Christopher Salmon – impressive, astute, with a clear vision
 2.  Sandra Skinner (Hay-on-Wye) – twinning with Timbuktu (Mali)
 3.  Sian Meredudd – Powys Regeneration Partnership
 
 ERDF/ESF Schemes funded include
 Mid Wales My Way Website – live in January – Towns and Villages can have a link to their website or have a page thereon;
 Green Tourism, Elan Valley Bike Hire, T$ Traws Cymru bus from Cardiff to Newtown, Farm Diversification, Heritage and Culture in Powys Audit.

 
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 Matters arising from the last meeting – disquiet and concern over autocratic Powys’ ditching of Public Toilets – recent meeting with Powys – who owns the building/land – linked with non progress with the local Charter – some thought developing a cluster group may be a way forward (going back to UDCs and RDCs may be a way forward.

 Training – One Voice Wales Website has all the details.

 Correspondence
 WW1 Memorial Funding - £51,000 grant to Powys from Heritage Lottery Fund.  Conservation Kits available from ww1.powys.gov.uk/heritage.  Contact: Cy Griffiths, Built Heritage Conservation Officer (South) 01597 827393, cyllene.griffiths@powys.gov.uk.

 New Model Standing Orders available on One Voice Wales Website.  Concern that no details provided to identify the differences from the previous model – the “new” may be a new creation and not a development.

 Next meeting – 11th April, 2014 at Rock Park, Llandrindod Wells.

 Mr. Watkins also reported that he had offered to host a meeting later in this year.

 Powys County Council Budget Consultation

 Mr. Watkins reported on his attendance at the above Consultation on 16th January, 2014.  It was noted that this was a joint Powys County Council/Powys LHB consultation.  A number of possible scenarios for making the required £20m savings in 2014/2015 were presented to those present.  It was also noted that a further £12m savings in 2015/2016 and £8m in 2016/2017 would also be required.

97/13 PRECEPT ESTIMATES FOR 2014/2015

 On reference from the last meeting the following report was received and considered:-

 The product of a £1 precept in  2012/2013 = £526.06
     2013/2014 = £547.37
     2014/2015 = £548.55
   

Expenditure heading    Actual Cost    Actual Cost
      per annum   per annum
      2012/2013   2013/2014
        Precept cost  Up to 30/11/13 Precept cost
                               
           £    

Toilets Newbridge-on-Wye                        1186.57 2.25  1385.92  2.53
 Llanyre                                        1217.85 2.32  858.52  1.57
Clerks salary (actual)                                2673.00 5.08  1930.50  3.52
Insurance                                       912.99 1.73  876.27 
Grass Cutting/Pritchard Recreation Ground, etc.       1270.00 2.41  870.00  1.59
Miscellaneous expenses  i.e. postage, photocopying,
telephone calls, hall hire, electricity on
Xmas trees, CPRW and One Voice Wales membership,
external audit, legal fees etc.    949.55  1.81  630.13  1.15
Donations                                           925.00 1.78  100.00  0.18
 Uncontested Elections                                 413.40 0.78 0  0
 Total costs to Council                                  9548.36 18.16 6651.34  12.15

 


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 Regular invoices to be paid between February and March include:-

 Clerk’s salary    £459.64 
 Clerk’s expenses (estimate)  £120.00 
 Toilet Cleaning           £180.00 
 Water charges (estimate)  £350.00 
 Electricity charges (estimate)  £300.00 
 Cannon Hygiene  }   £260.00 
 Phs Group        }   
      £1669.64

 The current bank account balances are as follows:
  Current Account  £6039.06
  Savings Account  £2193.68
 of which £1836.64 is earmarked for donations from the Recycling Funds. 

 The Community Council funds, therefore, are £6396.10 less £490.75 to be paid out this month (£5905.35).

 Taking account of the invoices (estimated) to be paid up to 31st March, 2013, I would estimate that the Council should have a balance of approximately £4726.46 at the end of this financial year.  This equates to a precept of £8.60.  Precept currently set at £20.
 
 Consideration needs to be given to the amount of reserves required to cover unexpected costs.  Last year I recommended a reserve of £4000.  This will not be possible this year based on the above mentioned balances.  I would, therefore, recommend a reserve of at least £2000 to cover unexpected expenses.

 The Clerk’s salary for 2014/2015 will be £2927.93 which is the APT&C rate agreed with One Voice Wales - based on the July, 2013 costs.
 This is an ESTIMATE of the costs to run the Council during the next financial year:-

Expenditure heading  Estimated Cost per
    Annum
    2012/2013 Precept Cost
Toilets Newbridge-on-Wye 1500.00  2.73
 Llanyre   1500.00  2.73
Clerks salary (actual)   2927.93  5.33
Insurance    1000.00  1.82
Grass Cutting/Pritchard
Recreation Ground  1300.00  .39
Miscellaneous i.e. postage,
photocopying, telephone calls,
hall hire, electricity on
Xmas trees, CPRW and One Voice
Wales membership, external audit 
    1100.00  2.00
Contribution towards Llanyre
Church/Comm Hall  1000.00 1.82
Grass Cutting on Llanafan Road 100.00 0.18
Total costs to Council  10427.93 19

 I have not included a figure for Donations but £100 was donated to Wales Air Ambulance in this financial year and a request has been received for a donation towards the Newbridge-on-Wye Carnival.

 In view of recent proposed announcements from PCC regarding their budget, it is possible that further expenditure will be devolved to the Community Council.  You may wish to consider these “unknown” additional costs when setting the precept.

 Based on the above-mentioned estimated expenditure for 2013/2014 it is recommended that the following precept be set:-

 Estimated balance in hand at 31.03.14   £4726.46
 Less recommended reserves    £2000.00
 Balance available to spend    £2726.46

 Estimated cost of running the Council in 2013/2014 £11000.00
 Less estimated balance c/fwd    £  2726.46
 Amount to be raised via the precept   £ 8273.54


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 £8273.54 equates to a precept of £15.08.  As a precept can only be set in whole amounts, it is recommended that a precept of £16 is set.

 Following discussion, it was proposed by Mr. L. Smith and seconded by Mr. B. Humphreys that a precept of £20 be set.
 Vote 9 for 1 against.

 A counter proposal that a precept of £19 be set was made by Mr. S. Powell.  As there was no seconder the original proposal was carried.

98/13 MEMBERS ITEMS (MR. L. SMITH)

 It was reported that a tree had fallen in the play area.  Councillor W. J. Evans had contacted the County Council and it had been cleared.  However there was another tree down on the Garter Hall side which was overhanging the play area.

 The gutter was full and the County Council had agreed to clear it.  There was also a problem with water running off the road in to Pritchard Recreation Ground and washing away the wood chippings.  The pit was full and the County Council were sending a machine to clear it.

99/13 DATE OF NEXT MEETING

 The date of the next meeting was confirmed as Tuesday, 18th February, 2014 at 7.00 p.m.

There being no other business the Chairman closed the meeting at 9.30 p.m.

The Members discussed the following item in their capacity as Custodial Trustees:-

NEWBRIDGE-ON-WYE COMMUNITY CENTRE

(a) Lease – nothing further to report.
(b) Up-date on apportionment of costs – nothing further to report.  Councillor W. J. Evans agreed to follow the matter up with Gareth Jones.
(c) Current Account Balance - £5399.74
(d) Premises Licence Fee – invoice for the annual fee of £70.00 was agreed and passed for payment.
(e) Cleaning from 03/13 to 12/13 – invoice from Mr. P. Lewis in the sum of £492.00 was agreed and passed for payment.
(f) PAVO Briefing Sheet – was received and noted.
(g) Mrs. P. Abbott – invoice for tea towels, refuse sacks and washing-up liquid in the sum of £8.60 was agreed and passed for payment.

It was agreed that an item to discuss the process for setting up a Management Committee be included on the next agenda.

 

 

MARK DAVIES (Chairman)






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