Feb

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CYNGOR CYMUNED LLAN LL?R/LLANYRE COMMUNITY COUNCIL

A meeting of Cyngor Cymuned Llan Ll?r/Llanyre Community Council was held at Llanyre Church Hall on Tuesday 18th February, 2014.

 Present:- Councillor M. Davies  (Chairman);

   Councillors Mrs. P. Abbott, Mrs. T. Field, S. Grimwood,
   S. Meredith, S. D. Powell, G. Rees, L. Smith and M. Watkins.

 In attendance- County Councillor W. J. Evans.

The Chairman welcomed members of the public to the meeting and reminded them that they were not permitted to speak in the meeting unless invited to do so.

100/13 APOLOGIES FOR ABSENCE

 Apologies for absence were received from Mr. B. Humphreys.

101/13 DECLARATIONS OF INTEREST

 Mr. S. Powell declared an interest in item 104/13(a) and left the meeting whilst the item was discussed.
 Mr. G. Rees declared an interest in item 106/13(b) and left the meeting whilst the items was discussed.

102/13 MINUTES

 The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 21st January, 2014.

103/13 MATTERS ARISING

(a) New A470/Traffic Calming Measures/By-pass (Ref. Min. 92/13(a))

 The Clerk reported that Kirsty Williams AM had raised the problems associated with the pedestrian crossing adjacent to the school and traffic speed in Newbridge-on-Wye in the Chamber at the Senedd and the Transport Minister had agreed to visit when she was next in the area.  The Clerk had spoken with the Minister’s office to confirm the detail and it had been agreed that a short site meeting, followed by a 20/30 minute meeting in the hall would be held.  A date for the meeting would be confirmed in the near future.

(b) Public Toilets, Llanyre (Ref. Min. 92/13(b))

 Electricity 40931 Water 506

 It was reported that the down pipe had blown down in the wind.  This had been repaired by Mr. L. Smith.

 

 

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(c) Public Toilets, Newbridge-on-Wye (Ref. Min. 92/13(c))

 Nothing to report.

 The Clerk reported that she had contacted the electricity company regarding the larger than expected invoice and asked that an engineer call to check that the meter was operating correctly.  On checking it was noted that there was in excess of £270 in credit over both the toilets and the Clerk had arranged for a refund to be made. 

 Councillor Evans reported that Powys County Council had withdrawn the proposal to delegate the running of public toilets to Town and Community Councils during the next financial year but as a result Community Councils would now be liable for business rates on these properties.  It was noted that if the toilets were run by a voluntary body and not a Community/Town Council then they would not be liable for business rates.  It was also noted that local businesses would be offered £1000 to allow public access to their toilets.

 The matter of joint use of the toilets was raised and Members were asked to look at it from a visitors’ perspective.  No problems were reported in Llanyre in this respect.  However, it was noted that the lock on the outside door at Newbridge-on-Wye had broken and it was agreed that Character Building be requested to replace the lock as soon as possible.

(d) Recycling Sites (Ref. Min. 92/13(d))

 Llanyre – it was reported that the paper bank was full.  Mr. Smith had contacted the County Council on numerous occasions but it had not been emptied.  It was agreed that he be given the numbers for the contractors to enable him to contact them direct.

 Newbridge-on-Wye – all fine and the area had been cleaned today.  It was noted that during the recent storms the lids had blown open and recycling materials had been blown around the area.  It was agreed that the lids needed locks.

(e) Road to Caerfagu (Ref. Min. 92/13(e))

 Work completed.

(f) Mid Wales House (Ref. Min. 92/13(f))

 Mr. G. Rees expressed his concern that the views of a member of the public had been transcribed in full in the Minutes.  However, it was noted that the person in question had been contacted and offered no objection.

 Mr. S. Meredith reported that he had been unable to locate a public notice relating to this area of land.  It was, therefore, agreed that Mr. S. Meredith and Mrs. T. Field attend the House of Lords Archives with a view to establishing the ownership of the land.  The Clerk would obtain the relevant detail for making a visit and forward it to Mr. Meredith and Mrs. Field.

 The Clerk reported that the Land Registry Form had been received and it was agreed that Mr. Watkins and the Clerk complete it on the Council’s behalf.
 
 

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 With regard to the land on Llanafan Road which was purchased by the Community Council, correspondence was received from the Solicitor stating that “….I think, if you make an application, more rightly than not, it will be rejected on the basis that the land has not been enclosed.  We would need to demonstrate to the Land Registry that the Council had had exclusive occupation of the land for upwards of 12 years….”    Members expressed their concern that this area of land had been sold to the Council in this way and the Council is unable to register it as it was unable to prove exclusive use and proof of ownership.  It was, therefore, agreed that the matter be referred back to the County Council (Mr. Clive Pinney) for clarification.

(g) Proposed Llanyre Community Hall (Ref. Min. 92/13(h))

 It was reported that a meeting of the Working Group had been held on 6th February which had not been as well attended as previously.  It was noted that the next meeting would be held on 11th March when Members would be meeting with Jenny Thomas to explore sources of funding.  The Clerk reported that she was yet to receive a response from the Charity Commission.  It was agreed that she contact them again.

(h) Members Items – Llanyre (Ref. Min. 98/13)

 Work on clearing the gutter and cutting the hedge was awaited.

 The bus timetable holder had been blown down and broken in the wind.

104/13 PLANNING APPLICATIONS

(a) Fron Coed, Llanyre – installation of a wind turbine (48.5m height to blade tip, 36.8m height to hub) (grid ref. 303212 262941) and associated hard standing and access track.  Together with correspondence from local residents.

 Mr. S. Powell and County Councillor W. J. Evans left the meeting whilst this matter was discussed.

 Members discussed the application in detail, during which it was noted that this was the 3rd application for a turbine in a small area and the second application for a 36.8m turbine the Council had considered in this area.  The proposed application site was on some of the highest ground in the vicinity and it was felt that it would have a detrimental effect on the area as a whole.  It was also noted that the proposed turbine would be sited within 300m of the nearest property which would lead to higher than accepted sound levels.
  
 It was proposed by Mr. G. Rees and seconded by Mr. M. Watkins that the application be refused for the following reasons:-
 
 - adverse impact on the near neighbours and the area as a whole
 - adverse impact on a popular tourism area, and
 - concerns of windmill creep and clustering leading to a windfarm by default.

 All in favour.

 Mr. S. Powell and County Councillor W. J. Evans re-joined the meeting.

 

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(b) Plots A & B Cae Nant, Newbridge-on-Wye – construction of 2 dwellings (semi detached) with parking and turning area.

 Members expressed their concerns that further dwellings were proposed in the village which will exacerbate the problems with the inadequate sewerage system in the area.  It was proposed by Mr. G. Rees and seconded by Mrs. P. Abbott that the application be refused due to the inadequate sewerage system in the village.  It was felt that the system should be up-graded before further development was permitted.
 
 However, it was agreed that should the Council be mindful to approve the application, Members wished to ensure that the roof line was dropped to preserve the privacy of the properties on Gwaryffordd.

 All in favour.

(c) Plots C, D & E Cae Nant, Newbridge-on-Wye - erection of 2 semi-detached dwellings with parking and 1 detached dwelling with attached garage.

 Members expressed their concerns that further dwellings were proposed in the village which will exacerbate the problems with the inadequate sewerage system in the area.  It was proposed by Mrs. P. Abbott and seconded by Mr. S. Grimwood that the application be refused due to the inadequate sewerage system in the village.  It was felt that the system should be up-graded before further development is permitted.

 All in favour.

(d) Highbury Farm, Llanyre – removal of tree subject to TPO. It was proposed by Mr. S. Powell and seconded by Mr. S. Grimwood that the application be approved, subject to another deciduous tree being planted in a suitable place in the near vicinity.

105/13 INVOICES FOR PAYMENT

 The monthly balance of income and expenditure was received and approved.

 Balances in hand as at 17.02.14:- Ring Fenced balances – Recycling:-
 Current Account £5369.57          Llanyre   £1110.74
 Savings Account £2193.68         Newbridge-on-Wye £  725.90
   £7563.25     £1836.64
 Available Funds:- £5726.61

 The following invoices were received and passed for payment:-

 (a) phs Group – Public Toilets, Llanyre  £34.49
 (b) phs Group – Public Toilets, Newbridge-on-Wye £34.49
 (c) Mr. P. Lewis – Public Toilets, Llanyre  £46.00
 (d) Mr. P. Lewis – Public Toilets, Newbridge-on-Wye £46.00
 (e) Mrs. L. Brown – salary and expenses  £254.82
 (f) R. M. Allsop – Public Toilets, Llanyre  £59.94
 

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106/13 CORRESPONDENCE

 (a) Valley of the Wye BP Scout Group

 Information was received informing Members that the above Group would be relocating to Llysdinam Field Centre from Nantmel School.

(b) Newbridge-on-Wye Carnival Committee

 Mr. G. Rees left the meeting whilst this item was discussed.

 A request for financial assistance towards the costs associated with running the Carnival was received.  It was proposed by Mr. S. Powell and seconded by Mrs. T. Field that a donation of £50 be awarded.  All in favour.

 Mr. G. Rees returned to the meeting.

(c) Proposed Pavement in Llanyre

 Correspondence was received from Mr. D. Price, PCC, stating that if the Council wished to proceed with the original plan for the pavement on the roadside some surplus funds had become available and the contract could proceed before the end of this financial year.  Following discussion it was proposed by Mr. S. Powell and seconded by Mrs. P. Abbott to wait for the revised project behind the hedge as this scheme was more suitable in terms of pedestrian safety.

(d) One Voice Wales

 Information on a Conference to be held on 27th March regarding Conserving and maintaining Welsh War Memorial heritage was received and noted.  Mr. M. Watkins and Mrs. P. Abbott agreed to attend.

(e) Teenage Cancer Trust

 A request for financial assistance was received.  RESOLVED – that the application be declined.

(f) NSPCC

 A request for financial assistance was received.  RESOLVED – that the application be declined.

(g) Kidney Wales

 A request for financial assistance was received.  RESOLVED – that the application be declined.

107/13 REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

 There were none.

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108/13 MEMBERS ITEMS

 Newspaper Reporting (Mr. S. Powell) – agreed to defer to next meeting.

109/13 DATE OF NEXT MEETING

 The date of the next meeting was confirmed as Tuesday, 18th March, 2014 at 7.00 p.m.

There being no other business, the Chairman closed the meeting at 9.00 p.m.

The Members discussed the following item in their capacity as Custodial Trustees:-

NEWBRIDGE-ON-WYE COMMUNITY CENTRE

(a) Lease  - nothing further to report.
(b) Up-date on apportionment of costs – Councillor Evans had discussed the matter with Mr. Gareth Jones who had promised to contact the Clerk.  Nothing had been received to date.
(c) Formal Complaint from Mrs. V. Laurie – Members received correspondence regarding the parking of vehicles adjacent to the Community Centre which led to the drive way to Castell Bach being blocked.  There was also an issue with noise. Members understood the occupants’ frustration but felt that everything possible had been done to prevent the problem.  An item had been included in the conditions of hire on the booking form and all hirers were told verbally that parking at the side of the hall was not permitted.  It was felt that it was almost impossible for the Trustees and the hirers to police the matter and suggested that it was a matter for the Police if the occupants were prevented from gaining access to/from their property. With regard to the noise it was reported that the Centre had an entertainment and alcohol licence until 1.00 a.m.  The Clerk was asked to reply to Mrs. Laurie accordingly.

 It was reported that the school were now using the fire exit at the end of the hall on a daily basis to access the Breakfast Club.  Members felt that this should be discouraged as it could lead to the deterioration of the hall floor.  The Clerk was asked to contact the Headteacher accordingly.
(d) Performing Rights Society – an invoice in the sum of £106.80 was received and passed for payment.
(e) Management Committee – Members discussed the procedures for setting up a new Management Committee.  It was agreed to proceed with arranging a public meeting to appoint a membership in accordance with the Constitution.

 


MARK DAVIES  (Chairman)






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