Aug

CYNGOR CYMUNED LLAN LLYR/LLANYRE COMMUNITY COUNCIL

An extra ordinary meeting of Cyngor Cymuned Llan Llyr/Llanyre Community Council was held at Llanyre Church Hall on Tuesday, 19th August, 2014.

Present:- Councillor S. Powell (Chairman);

Councillors M. Davies, S. Grimwood, S. Meredith,
G. Rees, L. Smith and M. Watkins.

41/14 APOLOGIES FOR ABSENCE

Apologies for absence were received from Mrs. P. Abbott, Mrs. T. Field and Mr. B. Humphreys.

42/14 DECLARATIONS OF INTEREST

Mr. S. Powell, Mr. L. Smith and Mr. S. Grimwood declared an interest in item 44/14 and left the meeting whilst the item was discussed.

43/14 ANNUAL RETURN FOR THE YEAR ENDED 31ST MARCH, 2014

The Annual Return and associated notes for the year ended 31st March, 2014 was received following external audit. It was noted that there were two matters of concern, (a) the audit had not been completed by 30th June and the public had not been informed and (b) the Council were not exercising their duties as Trustees in relation to the Llanyre Recreation Field which had been brought to the External Auditor’s attention by the Internal Auditor. The Clerk apologised and explained that she had not been aware that a public notice had to be posted should it not be possible to complete the audit before 30th June and assured the Members that she would ensure that this did not happen in the future.

44/14 PLANNING APPLICATIONS

Mr. S. Powell, Mr. L. Smith and Mr. S. Grimwood left the meeting and Mr. M. Davies took the Chair in the absence of the Vice-Chairman.

Upper Dollwynhir, Llanyre – erection of a broiler rearing unit with associated feed bins and hard standing. The Members discussed the matter in detail, following which it was RESOLVED – that there was no comment to make.

Mr. S. Powell, Mr. L. Smith and Mr. S. Grimwood returned to the meeting.

45/14 CORRESPONDENCE

Proposed New Church/Community Hall – the Clerk reported receipt of further correspondence from the Charity Commission in response the Council’s e-mail of 16th July. It was re-iterated that “For the reasons I outlined in my e-mail of 4th July, we do not consider that the proposals would be in furtherance of the charity’s objects and, therefore, any authority from us is like to require a scheme of the Commission.” It was also recommended that the Trustees seek legal advice in the matter. The Members were concerned that the Council’s Solicitor would not have the necessary expertise in this area and to access a specialist could prove extremely costly. Enquiries were made as to whether the Working Party was able to access this advice through the Church. It was explained that to pursue the change of a scheme was a long and expensive process.

Some Members reported that they were not confident that there was sufficient support from the community for the project and that the main drive was coming from the Church. Originally, the vicar had intended it to be a community project but over time it had become a Church-led project.

 

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It was felt that this matter now needed to be discussed further by the Working Party and Mr. E. Evans, as Chairman of the Working Party, was requested to report the matter back and to make enquiries as to whether legal advice was forthcoming via the Church authorities.

In the meantime, it was agreed that the Clerk contact One Voice Wales and the County Council’s Solicitor for advice.

46/14 INVOICES FOR PAYMENT

The monthly balances of income and expenditure was received and approved.

Balances in hand as at 18.08.14:- Ring Fenced balances – Recycling:- Available Funds:- £4603.24
Current Account £4421.98 Llanyre £1092.34
Savings Account £2194.44 Newbridge-on-Wye £ 992.84
£6616.42 £2013.18

The following invoices were received and passed for payment:-
(a) Premiere Products – Now/Llanyre toilets £135.16
(b) Phs Group – NoW toilets £37.90
(c) Phs Group – Llanyre toilets £34.49
(d) Mr. P. Lewis – NoW/Llanyre toilets £92.00
(e) Mrs. L. Brown – salary/exps £260.55

In view of the recent problems associated with the standing charge from phs and the monthly costs of hire of the hand driers, the possibility of purchasing hand driers was discussed. It was agreed that Mr. G. Rees be authorised to investigate the possibility of purchasing hand driers with a maximum spend of £100/£150 and report further to the next meeting.

47/14 LAND AT LLANAFAN ROAD

The Clerk received letters from Mr. S. Meredith for inclusion with the application to the Land Registry.

There being no other business the Chairman closed the meeting at 8.40 p.m.

 


STEPHEN POWELL (Chairman)






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