Apr

CYNGOR CYMUNED LLAN LL?R/LLANYRE COMMUNITY COUNCIL

A meeting of Cyngor Cymuned Llan Ll?r/Llanyre Community Council was held at Newbridge-on-Wye Community Centre on Tuesday 15th April, 2014.

Present:- Councillor M. Davies (Chairman);

Councillors Mrs. P. Abbott, S. Grimwood, ,G. Lewis,
S. Powell, G. Rees, L. Smith and M. Watkins.

In attendance:- County Councillor W. J. Evans.

122/13 APOLOGIES FOR ABSENCE

Apologies for absence were received from Mrs. T. Field, Mr. B. Humphreys and Mr. S. Meredith.

123/13 DECLARATIONS OF INTEREST

Mr. S. Powell declared an interest in item 126/13 – Froncoed, Llanyre and left the meeting whilst the item was discussed.

124/13 MINUTES

The Chairman was authorised to sign as a correct record the Minutes of the meeting held on 18th March, 2014.

125/13 MATTERS ARISING

(a) New A470/Traffic Calming Measures/By-pass (Ref. Min. 113/13(a))

It was reported that a meeting with the Transport Minister and her Civil Servant had been held on 20th March, 2014, when very worthwhile discussions had taken place. In addition, a further meeting with the Civil Servant and Officers of the Highways Agency had been held on 7th April, 2014. This meeting had taken the form of a walk through the village when Members had taken the opportunity to point out the problems associated with the pedestrian crossing, parking at the school, dangers with crossing the B4358 at the New Inn and the lack of car parking and dangers of crossing the road near the Post Office. The Civil Servant and Officers had been sympathetic to the problems and agreed to prioritise the areas of concerns (starting with the issues at the pedestrian crossing and school) and would report back to the Transport Minister who would, in turn, report back to Kirsty Williams, AM. This would not be until after the Easter break.

Members welcomed the progress made and looked forward to a favourable response from the Welsh Assembly.

(b) Llanyre Toilets (Ref. Min. 113/13(b)

Electricity – 41015 Water 910

Mr. Smith reported further that the bus timetable frame had still not been repaired. It was agreed that the Clerk write again.

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(c) Newbridge-on-Wye Toilets (Ref. Min. 113/13(c))

Electricity – 93096

The Chairman reported that the lights had been fitted. However, there was a problem with the sensor and the electrician would be returning to rectify the matter. The lock had been removed as it was beyond repair. A new one would be purchased and fitted before the end of the week.

(d) Recycling Sites (Ref. Min. 113/13(d))

Llanyre – nothing to report
Newbridge-on-Wye – cleaned but some bins are full.

(e) Mid Wales House – Parking (Ref. Min. 113/13(f))

Mr. Meredith reported that he had photographic evidence of a gate into the railway yard which could be used as evidence. He was also of the opinion that, if the County Council owned the land on the Llanafan Road which had been sold to the Community Council they must have owned this area of land too.

Councillor Evans agreed to speak with Mr. G. Eales in the Legal Department.

Mr. G. Lewis joined the meeting

(f) Proposed Llanyre Church/Community Hall (Ref. Min. 113/13(g))

Mr. M. Watkins and Mr. G. Rees reported on a meeting of the Project Group which had been held on 14th April. The reason for the meeting was to draft a letter to the Charity Commission which would be agreed by all parties prior to dispatch. The Project Group would now be reporting back to the Joint Working Group.

Correspondence was received from Mr. Bryan Price clarifying certain matters following the meeting of the Project Group.

It was confirmed that it had been agreed, in principle, that an area of land be leased to provide a new hall providing that it covered all the aims and objectives of the Charity.

It was noted that further contact would be made following the meeting of the Joint Working Group.

(g) Pritchard Recreation Ground (Ref. Min. 118/13)

It was reported that the hedge cuttings had now been thrown over into the field and were awaiting burning.

(h) Powys Local Development Plan (Ref. Min. 119/13)

Further discussions took place regarding the Powys LDP. It was noted that an area of land adjacent to the Llanyre Church Hall had been included. However there was no suitable access to this land.


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It was also stressed that improvements to the sewerage system in both Llanyre and Newbridge-on-Wye needed to be completed prior to any further development taking place.

125/13 PLANNING APPLICATIONS

P/2014/0174 - Rookwood, Newbridge-on-Wye – erection of a barn. Members visited the site and following a detailed discussion it was RESOLVED - that the application be approved, subject to the following conditions:-

- the removal of the hedge in the direction of Llanyre to increase visibility and hence improve highway safety on a fast length of road and
- assurances that the shed is used only as outlined in the applicaton.

Mr. S. Powell declared an interest in the next item and left the meeting before discussion commenced.

Amended application (P2014/0057) for the installation of a wind turbine and associated hardstanding and access track at Fron Coed, Llanyre:

Members discussed the application in detail and felt that, despite its reduced height, the original comments as outlined still applied.

The proposed application site is on some of the highest ground in the vicinity and it was felt that it would have a detrimental effect on the area as a whole. It was also noted that the proposed turbine would be sited within 300m of the nearest property which would lead to higher than accepted sound levels.

Following discussion, it was RESOLVED - that the application be refused for the following reasons:-

- adverse impact on the near neighbours and the area as a whole
- adverse impact on a popular tourism area, and
- concerns of windmill creep and clustering leading to a windfarm by default.

Mr. S. Powell returned to the meeting.

126/13 INVOICES FOR PAYMENT

The monthly balance of income and expenditure was received and approved.

Balances in hand as at 14.04.14:- Ring Fenced balances – Recycling:-
Current Account £5255.94 Llanyre £1110.74
Savings Account £2194.06 Newbridge-on-Wye £ 854.40
£7450.00 £1965.14

Available Funds:- £5613.36

The following invoices were received and passed for payment:-

(a) Mr. P. Lewis – Newbridge-on-Wye toilets £42.00
(b) Mr. P. Lewis – Llanyre toilets £42.00
(c) Mouncer Electrical – Newbridge-on-Wye toilets £149.00
(d) Cannon Hygiene – Llanyre toilets £6.88
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(e) Cannon Hygiene – Newbridge-on-Wye toilets £10.44
(f) Mrs. L. Brown – salary and expenses £275.77

The Clerk reported that both Llanyre and Newbridge-on-Wye toilets qualified for mandatory and discretionary rate relief.

127/13 CORRESPONDENCE

(a) Welsh Name for Llanyre

Correspondence was received from Mr. D. Hawkins who is a member of the Radnorshire Society. He has undertaken research on the Welsh name for Llanyre and he wished to attend a meeting to discuss his findings. It was agreed that Mr. Hawkins be invited to the June meeting of the Council.

(b) External Audit

It was reported that the Audit date was set for 17th June, 2014.

(c) New Adopt a Site Agreement

Following the introduction of new payments for recycling collections, in the light of increased road-side collections, a new agreement was received for signature. This was duly signed by the Chairman and witnessed by County Councillor W. J. Evans.

(d) Lloyds Bank Community Fund

Details of a Community Fund were received from Roger Williams, MP. It was agreed to nominate Newbridge-on-Wye and Llanyre Playgroups.

(e) CCW – Spring Newsletter

This was received and distributed to Members for their information.

128/13 TENDERS

Tenders were received for the following works:-

Maintenance in Llanyre and Llanfihangel – Dig It Gardening - £440.00
Village Green – Dig It Gardening - £820.00
Land on Llanafan Road – Dig It Gardening - £100.00
Pritchard Recreation Ground – Dig It Gardening - £170.00

It was proposed by Mr. M. Watkins and seconded by Mr. S. Grimwood that the Tenders be accepted.

129/13 REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

The following report of a meeting of One Voice Wales held on 11th April, 2014, was presented by Mr. M. Watkins:-

- “One Voice Wales is updating or amending e.g. website, bulletins and could become a Company limited by guarantee.
- A reform of the Planning system is being introduced;
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- Review of Audit and Inspection fee scales – smaller Councils will face an increase in the charges;
- To increase efficiency, electronically generated bank signatories are being proposed;
- It was noted that the Stroke Unit has moved from Bronllys to Brecon and the Chief Executive of Powys Teaching Health Board is leaving;
- Local Charter – the three way meeting with PCC/WG/OVW was disappointing. WG reps did not seem switched on!
- Slow progress – Leader (PCC) and Wyn Richards to be asked to speak at next meeting of OVW;
- Concern at correlation of setting budgets dates and delegated responsibilities action dates
- New Model Standing Orders – NALC will not supply a track of the changes;
- The Model may include Parish Council provisions which do not apply to Wales;
- Model Standing Orders available on One Voice Wales website;
- Council’s advised to have a set;
- Council Standing Orders can be changed by a simple majority at any properly constituted Council meeting, not just at AGM or EGM;
- OVW Training Modules are available on line;
- Each Community Council is advised to have a Tranining Champion;
- The “Williams” report was mentioned – re. amalgamating smaller Councils or adding them to adjoining Town Councils;
- Community Council membership is approximately 80%
- A £500 grant is still available to develop or enhance a Council’s website
- Websites must have Member contacts, register of interests, Agenda and Minutes which are/maybe mandatory and non compliance is a breach of the law;
- Next meeting to be held on 4th July at Newbridge-on-Wye Community Centre”

130/13 MEMBERS’ ITEMS

Noticeboards (Mr. S. Powell)

Mr. Powell requested that a notice be included in the Llanyre notice board explaining why the notice board is locked. He also enquired why the Agenda was now being displayed.

Llanyre Christmas Tree (Mr. S. Powell)

Mr. Powell reported that he would no longer be taking responsibility for erecting and lighting the Christmas tree and had brought with him the tree lights for some one else to store.

It was agreed that an item be included in the next edition of the Lampstand requesting volunteers and if no one came forward t was suggested that a metal frame be designed and constructed and Mr. G. Lewis agreed to provide a cost for undertaking and constructing this.

Mr. Powell wished to thank everyone who had assisted him with this task over the years.

131/13 ITEMS FOR NEWSPAPER

A470, Christmas Tree, Name of successful tenderer and hosting of One Voice Wales meeting.

132/13 DATE OF NEXT MEETING

The date of the next meeting was confirmed as Tuesday, 20th May at 7.30 p.m. at Llanyre Church Hall.

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There being no other business the Chairman closed the meeting at 9.15 p.m.

The Members discussed the following item in their capacity as Custodial Trustees:-

NEWBRIDGE-ON-WYE COMMUNITY CENTRE

(a) Lease
(b) Up-date on apportionment of Costs

Councillor Evans reported that he had spoken with Mr. Gareth Jones regarding both these items and there was nothing further to report. It was agreed not to pursue these matters further at this time and to await the County Council’s reply.

(c) Insurance Refund – the Clerk reported that the insurance refund from 2013 had not been received. Councillor Evans agreed to make enquiries.

(d) Heating – it was reported that the adjustment was broken and would be repaired in due course.

(e) Reporting of faults – Councillor Evans agreed to speak with the Headteacher and request that any faults are reported directly to Powys County Council under the full care and repair agreement.

(f) Fire Exit – await response from Mr. B. Humphreys.

(g) Parking – it was reported that the matter now lay with the residents to proceed with the works as discussed with the local Member.

(h) Insurance Renewal – an invoice for the renewal of the insurance policy in the sum of £1771.05 was received and passed for payment.

(i) Rate Relief – it was reported the Community Centre qualified for discretionary and mandatory rate relief.

 

 

MARK DAVIES (Chairman)






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